Checklist

Before the meet

• Gather and review agenda items
• Recruit facilitators
• Finalize a date and time
• Pick a communication medium for the meeting
• Add details on a wiki page and setup a process for attendees to express interest in joining
• Add details about the meeting in the quarterly newsletter
• Promote the meeting and share reminders via mailing lists and other relevant venues
  • Add on Diff calendar https://diff.wikimedia.org/event/first-language-community-meeting/
  • Telegram channels - Wikimedia Announcements, Wikimedia Diversity Hub, Wikimedia Language engineering, Participants WCI 2023, Wikimedia Hackathon, Wikidata.
  • Mailing lists - Wikitech-l, Wikimedia-l, Wikidata-l, Cloud-l
• Fill out the translation & interpretation support request form (staff access only)

During the meet

• Begin meeting facilitation with a quick introduction round
• Take notes (attendees joined, discussion topics, resources shared)
• Record the meeting; let participants be aware before starting the recording
• Share with all attendees the link to join the Telegram chat for follow-up conversations

After the meet

• Add the meeting recording & notes document link on the wiki page