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Maniphest T100918

Standardize and document process for mass electronic mailings (Board elections, fundraising, etc.)
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Description

Following up on T100454, we need to standardize and document the process for mass electronic mailings. The documentation part of this can probably take the form of a Meta-Wiki page that outlines at least:

  • the need to exclude users who have opted out of all mailings (there's an opt out page... somewhere)
  • the need to (often) exclude bots and other non-human accounts
  • the need to give sufficient warning time to people doing the work (including translators writing e-mail body content, developers updating the relevant scripts, and sysadmins running the relevant scripts)

There may also be a technical component to this task in standardizing how these lists are generating (the various PHP scripts, including doSpam.php and sendMails.php), but that will require further investigation, research, and consultation.

Related Objects

Event Timeline

• MZMcBride created this task.May 31 2015, 5:57 AM
• MZMcBride raised the priority of this task from to Needs Triage.
• MZMcBride updated the task description. (Show Details)
• MZMcBride added a project: WMF-General-or-Unknown.
• MZMcBride added subscribers: • MZMcBride, Jalexander, • Philippe-WMF.
Restricted Application added a subscriber: Aklapper. · View Herald TranscriptMay 31 2015, 5:57 AM
• MZMcBride added a comment.May 31 2015, 6:16 AM

Other notes:

Jalexander added a project: Elections.May 31 2015, 6:54 AM
Jalexander set Security to None.
Jalexander added a comment.EditedMay 31 2015, 6:57 AM
In T100918#1323646, @MZMcBride wrote:

Other notes:

Not a bug though certainly arguable as not ideal implementation. With the current system that's the only way to do it if we want the vote on a more locked down, separate, system. Discussions about issues (if any) of putting voteWiki on SUL (which would probably allow it to be used directly for a global vote) or other changes are probably in order but separate from this.

Do you have thoughts on another implementation? (are you envisioning a tool kicking into a db table etc?)

• MZMcBride added a comment.Jun 3 2015, 8:34 PM
In T100918#1323681, @Jalexander wrote:

Do you have thoughts on another implementation? (are you envisioning a tool kicking into a db table etc?)

Ideally we'd have some kind of dedicated opt-out interface. A wiki page is pretty hokey.

Varnent moved this task from Backlog to Documentation on the Elections board.Jul 30 2015, 9:31 PM
Danny_B added a project: Documentation.May 23 2016, 4:57 PM
• MZMcBride mentioned this in T148783: Make maintenance script for sending annual survey emails.Nov 13 2017, 4:33 AM
• Popsicleface048 closed this task as Declined.Dec 13 2017, 11:09 PM
• Popsicleface048 triaged this task as Lowest priority.
Reedy reopened this task as Open.Dec 13 2017, 11:13 PM
• srodlund moved this task from Backlog to Completed, Blocked, Wrong Category, Refinement Needed, or Older Needs Review on the Documentation board.Aug 17 2018, 10:54 PM
Stang raised the priority of this task from Lowest to Needs Triage.Dec 31 2021, 5:23 PM
• tstarling mentioned this in T316349: Replace the on-wiki Wikimedia nomail list page with a global preference.Mar 16 2023, 11:00 PM
RamzyM-WMF subscribed.Jun 14 2023, 7:05 AM
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