Monday, Tuesday & Wednesday night social event plan for Dev Summit
|Resolved||Qgil||T153007 Technical Collaboration annual plan FY2017-18|
|Resolved||Qgil||T159313 Draft WMF annual plan program about technical events|
|Resolved||Qgil||T149300 Future of the Wikimedia Developer Summit|
|Resolved||Rfarrand||T153996 Wikimedia Developer Summit 2017: Feedback Survey|
|Resolved||Rfarrand||T141926 Wikimedia Developer Summit 2017|
|Resolved||Rfarrand||T141934 Social Event Plan: Wikimedia Developer Summit|
I would include the social events in https://www.mediawiki.org/wiki/Wikimedia_Developer_Summit/2017/Program, just like the rest of activities, with their own cells linking to the pages / tasks with more information.
The plan with to-do's for each night.
Monday: Small group dinners with drink available all evening at WMF
- still need to find more people to lead small group dinners
- specific instructions for admin set-up
Tuesday: Great catering, brewers, karaoke
- finalize catering contract
- finalize brewing contract
- finalize karaoke plan
- brewers / catering load in plan
Wednesday: dev summit & all hands joint party
- update catering order for +25 people, sarah r is on this!
publish social plan on wiki
publish menu on wiki
Tuesday catering and brewing finalized. Catering contract has been submitted & brewing contract will be submitted after the event.
Wednesday catering has been updated for 25 more people.
Menus are published on wiki: https://www.mediawiki.org/wiki/Wikimedia_Developer_Summit/2017/Menu
Small group dinner plan & blanket approvals
More small group dinner volunteers
Admin party set-up & staffing plan (sent relevant email)
Karaoke plan ( just sent relevant email)
Brewing contract (to be done after event)
This information has been added to the program. Srishti will be editing the table to fix the formatting.
I have spent some time getting more small group dinner leaders, we still need some additional ones however we can get them same-day and I have a back up plan idea. Blanket approval have been obtained.
Admin set-up has been finalized
Karaoke plan has been finalized and assigned
Brewing contract will come after the summit and we are not waiting on that.
I am closing this task! We have a fun line-up of social events all at a low cost.