We need to create the projects for the Wikimedia Developer Summit 2017, but before doing so it would be useful to agree on an approach for annual events. Maybe the conclusions can be reused for GSoC, Outreachy, and Google Code-in, since the structure of the problem is the same.
Until now we have created separate projects for each event (Summit, the Wikimedia Hackathon, the Wikimania Hackathon), one for submitting proposals, and another one for the -organization. Every new project requires interested people to join/watch, and we need to also move organizations tasks that were created before the event, or are inherited from previous events.
Now that we have milestones and subprojects... could this be handled more efficiently?