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Wikimedia/Wikimania Hackathons Design Help
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Description

Brief

  • (1) Help figure out a nice way to format the "who is here" data on the opening slide for our Wikimedia hackathon.
    • should be something reusable
    • easy to edit/change
    • Generally we start out our events by saying how many people are attending, which gender percentages, how many are volunteering, how many are mentoring, how many countries, and % WMF staff vrs. volunteers, vrs, others.
    • Slide 3 here is an example of how it has been done before: https://docs.google.com/presentation/d/1p8xhTaCQgijrzo4uN-LmsYZFPBQ7qqb_6MwJ2bJ5Az4/edit#slide=id.g1bd47909de_0_0
    • Generally we are going for fun / relaxed slides. We often put in jokes and silly pictures - that is not necessary for this slide, but just to give you an idea of how we like to do the openings.
  • (2) Often at our hackathons we number the tables so that people can easily find each-other and find specific projects.
    • Often the hotel generically prints signs or we hand write numbers on post-its.
    • It would be nice to have hackathon branded signs.
    • We might need a few versions because in some cases the signs will be printed on stiff paper and folded so they should be visible/readable from multiple angles.
      • In some cases they will be put in a sign holder so they will need to be visible/readable on the front & back of a page and in other cases they will be taped to a table or wall so will just need one design on one side.
      • Bonus points if we can somehow randomly generate a different goat, dragon, cat, unicorn, or raccoon image from wikimedia commons to be on each sign. ;)
        • Links to example images: ...

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Event Timeline

Rfarrand triaged this task as Normal priority.Mar 26 2019, 3:51 PM
Rfarrand created this task.
Restricted Application added a subscriber: Aklapper. · View Herald TranscriptMar 26 2019, 3:51 PM

Often at our hackathons we number the tables so that people can easily find each-other and find specific projects. Often the hotel generically prints signs or we hand write numbers on post-its. It would be nice to have hackathon branded signs. We might need a few versions because in some cases the signs will be printed on stiff paper and folded so they should be visible/readable from multiple angles. In some cases they will be put in a sign holder so they will need to be visible/readable on the front & back of a page and in other cases they will be taped to a table or wall so will just need one design on one side. Bonus points if we can somehow randomly generate a different goat, dragon, cat, unicorn, or raccoon image from wikimedia commons to be on each sign. ;)

this wikimedia hackathon logo (will link it in the description of this task) might be worth including somehow.

Rfarrand updated the task description. (Show Details)Mar 26 2019, 4:03 PM
Rfarrand updated the task description. (Show Details)Mar 26 2019, 4:07 PM
Quiddity renamed this task from Wikimedia/Wikimania Hacakthons Design Help to Wikimedia/Wikimania Hackathons Design Help.Mar 26 2019, 7:59 PM
Quiddity updated the task description. (Show Details)
Quiddity updated the task description. (Show Details)
Quiddity added a subscriber: Quiddity.
hdothiduc moved this task from Inbox to To-Do on the CommRel-Design board.Mar 28 2019, 2:10 PM
Qgil added a subscriber: Qgil.Mar 28 2019, 2:22 PM

Please consider creating one task per deliverable, otherwise it might be difficult to track requests if we start mixing them in the comments.

Also, please let's define tasks using the same questions we have for support requests:

What is the problem?
How can we help you?
What does success look like?
What is your deadline?

hdothiduc updated the task description. (Show Details)Mar 28 2019, 2:33 PM
hdothiduc updated the task description. (Show Details)Mar 28 2019, 2:37 PM

Oh good point! Just saw your comment after my edits.
@Rfarrand can you answer those questions for (1) here in the description and create a new task for (2)?

@Qgil Or can I just create the tasks, it would interfere with the evaluation process at the end, right? (because I would be the author instead of Rachel)

Qgil added a comment.Mar 28 2019, 2:50 PM

Who is the author of the task doesn't really matter for evaluation purposes, but in general our experience is that it is better when the person requesting creates the tasks and answers the questions initially. It helps "them" and it helps "us" starting a task with a better idea about what we are looking for.

We have an additional design task request, and I will attempt to use your format to ask!
@Halfak @WMDE-Fisch & @srishakatux and I should be kept in the loop on this / @Halfak will be the main point of contact.

What is the problem?
We need to create a visual flow chart for hackathons around how different people should participate in the opening ceremony, skill share board, poster and project matching session, and mentor matching sessions. We have a lot of different ways for people to participate and we need to visually explain who should do what based on what they are trying to accomplish. Possibly we would have two charts - one for mentors/project owners and one for newcomers / people who don't know what to work on.

How can we help you?
@hdothiduc should meet with @Halfak to get an initial start / idea for the project. Aaron will bring the information back to the mentoring program organizers group and we will begin to create the content for the flow chart together. Then Hang can help us create clear / simple visualizations of these different steps and processes.

What does success look like?
We have a flowchart or two uploaded to commons at least 3 weeks before the Wikimedia Hackathon in Prague starts (May 16). We will put this on the event's mediawiki page and also print out a few copies to post around the event. We will use this at future hackathons as well.

What is your deadline?
May 1 at the latest, earlier if possible

hdothiduc added a comment.EditedMar 28 2019, 6:46 PM

@Qgil, cool, makes sense. So then let's keep it that way, that the requester should be the author. I saw that María suggested a different framework (I would probably trust her since she has experience with these kinds of requests?

@Rfarrand can you create a new Phabricator task for this new task? And I guess, referencing what Quim said, can you then also create separate task(s) for the original requests?

hdothiduc closed this task as Invalid.Mar 29 2019, 12:20 PM

I created two new tasks to replace this one for better organization.
T219623: Design Hackathon Demographics Slide (customizable)
T219622: Design hackathon table signs