Make a plan over the day and the two different events. What do we need to bring? Who is going to bring it? When are things going to be done and who has the responsibiblity over the task?
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Event Timeline
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This was very important to have. I used it when we had the preparatory meeting at the beginning of the week and I think that everybody felt that it was a good thing to have both before and during the annual meeting and Wikipedia-day. https://docs.google.com/spreadsheets/d/1tx4BvnWjU1ycntV84vnfOhqZuCJWKhIkQOEqqCOoNYg/edit#gid=0