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Complete 2018 personal data purge
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Description

Towards the end of 2018 we were supposed to have performed, and logged, a purge of outdated personal data.

The purge was partially performed but never completed and the log was not created (started on Drive). Determine what is left to do and complete the 2018 purge.

We should also take this opportunity to collect the instructions and templates created for 2018 in a re-usable place/format.

To do

  • Finish the projects on Drive - Evelina
  • Finish the non-projects on Drive - Evelina
  • Finish the projects on Nextcloud - André
  • Finish the non-projects on Nextcloud - Evelina
  • Finish the non-general purge check list - André

Event Timeline

Lokal_Profil renamed this task from Determin state of 2018 personal data purge to Determine state of 2018 personal data purge.Jun 10 2019, 6:32 AM
Lokal_Profil created this task.
Lokal_Profil updated the task description. (Show Details)Jun 10 2019, 6:52 AM

This is scheduled for July

Lokal_Profil moved this task from Backlog to This week on the User-LokalProfil board.
Lokal_Profil moved this task from Backlog to This week on the User-Evelina-Bang-WMSE board.
Lokal_Profil updated the task description. (Show Details)Sep 3 2019, 8:46 AM

Check the non general purge check list to see what needs to be done - André

These are all done apart from one which is awaiting e-mail confirmation about mailbox cleanup and one awaiting confirmation bout physical destruction of paper documents (if any).

Note that some of the clean-up/purges will not be performed (or not fully performed) due to T232202 and T207135.

Lokal_Profil renamed this task from Determine state of 2018 personal data purge to Complete 2018 personal data purge.Sep 6 2019, 2:29 PM
Lokal_Profil updated the task description. (Show Details)
Lokal_Profil updated the task description. (Show Details)

Finish the non-projects on Nextcloud - Evelina

It is not feasible to do this as part of the 2018 purge. I'll make a not about it that these are left for 2019. That gives us another month to clean these up.

Check the non general purge check list to see what needs to be done - André

These are all done apart from one which is awaiting e-mail confirmation about mailbox cleanup and one awaiting confirmation bout physical destruction of paper documents (if any).

Only one confirmation left, that person is currently away from work.

Crap. Just discovered that some error in how we generated the lists of folders in Nextcloud meant we missed 25 folders in the project-tree. It's unclear how many have been missed in the other trees.

@Sebastian_Berlin-WMSE Can you take a look at the script and attach a note about this needing to be investigated if we use it again for the 2019 purge
@Evelina-Bang-WMSE I listed these in the huvudlogg but made a note in the protocol about them having been missed and being part of the 2019 effort. Before the 2019 purge we should set up a similar list and include anything not resolved in the 2018 list

@Sebastian_Berlin-WMSE Can you take a look at the script and attach a note about this needing to be investigated if we use it again for the 2019 purge

What script is this?

@Sebastian_Berlin-WMSE Can you take a look at the script and attach a note about this needing to be investigated if we use it again for the 2019 purge

What script is this?

I thought you built a script to list all folders in our Drive and all Folders in our Nextcloud... but maybe it was just for Drive? (to populate this list about a year ago)

I don't think I did anything for Nextcloud. Judging by the document, it looks like the Nextcloud information was added (manually?) by @Evelina-Bang-WMSE.

I don't think I did anything for Nextcloud. Judging by the document, it looks like the Nextcloud information was added (manually?) by @Evelina-Bang-WMSE.

Thanks for looking into it. Then I guess we just have to be more careful next year. That said there is only one main folder to look at next year (plus the left-overs) so it shouldn't be an issue.

Lokal_Profil added a subscriber: Jopparn.

@Jopparn Adding this to your board for the "arbetsansökningar" in e-mail follow up. That should be the last blocker for this being done.

Lokal_Profil moved this task from Backlog to This week on the User-Jopparn board.Tue, Sep 17, 10:10 AM
Lokal_Profil updated the task description. (Show Details)