Check info@wikimedia.se

• delete spam
• answer e-mails that are within your area of expertise
• forward e-mails you can't answer to someone who can

Mail management

• open mail
• send mail when needed
• buy new stamps when needed

Check received payments

• check the list of received payments that the accounting bureau sends on Mondays
• register membership fees in the membership management system, update the list with the verification number
• add information about the other payments to the list

Membership management

• send invoices to new members
• send reminders for unpaid invoices
• remove old unpaid invoices

Document registration

Collect documents

• print e-mails
• collect physical documents

Add documents to register

• create an entry for each document in the register
• write the log number on each document

Scan and save digital documents

• scan the documents
• Name the documents
• save the documents in the correct folders

Put the physical documents in a binder

• put the physical documents in the correct binder

Invoices, receipts and other documents for accounting

Collect documents

• open mail
• print digital invoices and receipts
• get documents from the internal mail box

Prepare documents

• stamp documents with arrival date
• stamp invoices and vouchers with attest stamp
• check documents for discrepancies and sort them out

Allocate costs

• write project and account on the documents
• ask executive director to attest documents with signature (or, if the expenses are the executive director's, ask the treasurer)

Save and send

• scan the documents
• save the scanned documents in the Nextcloud folder Ekonomi
• send the physical documents to the accounting office