Check info@wikimedia.se 2 h

• delete spam
• answer e-mails that are within your area of expertise
• forward e-mails you can't answer to someone who can

Mail management, 1 h

• open mail
• send mail when needed
• buy new stamps when needed

Check received payments 1,5 h

• login to Swedbank and export lists of received payments from Swish and Bankgiro
• register membership fees in the membership management system, update the list with the verification number
• add information about the other payments to the lists and send to the accounting bureau
• use the lists to send thank you notices for donations

Membership management 1,5 h

• add new members who have received an invoiced to the log with invoiced members
• check the log with invoiced members
  • send reminders for unpaid invoices
  • call persons whose reminder payment day has passed
• remove members who have not paid after being reminded
• check Swish logg and Paypal logg, and contact members who might need an invoice

Document registration 1 h

Collect documents

• print e-mails
• collect physical documents

Add documents to register

• create an entry for each document in the register
• write the log number on each document

Scan and save digital documents

• scan the documents
• name the documents
• save the documents in the correct folders

Put the physical documents in a binder

• put the physical documents in the correct binder

Invoices, receipts and other documents for accounting 5 h

Collect documents

• open mail
• send digital invoices and receipts to info@
• get documents from the internal mail box

Allocate costs

[Needs updating]

Save and send

[Needs updating]