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Request funds for Samsyn
Open, Needs TriagePublicThu, Nov 12

Description

The amounts and time periods below are based on an attachment in an e-mail titled Samsyn: rekv juni from September 2019. Decisions dated later than this might affect the amounts or periods.

  • From 2019-06-12 we can request 35 910 kr for the period 2019-08-01 - 2019-10-31 (e-mail sent 2019-09-23).
  • From 2019-11-27 we can request 35 373 kr for the period 2019-11-01 - 2020-04-30 (e-mail sent 2019-12-04).
  • From 2020-06-10 we can request 35 373 kr for the period 2020-05-01 - 2020-12-01.
  • From 2020-11-15 we can request the remaining amount, 35 373 kr.

Funds are requested via e-mail. Use previous requests as a template, search for "Rekvirerande av medel för Samsyn-projektet" to find them.

In accordance with an additional agreement from 2018, Wikimedia Sverige will invoice Stockholm University for costs they have for operation and maintenance of the wiki once or twice a year.

  • Inovice for operation and maintenance of the wiki for 2019 (invoice 50 sent 2019-12-10).
  • Inovice for operation and maintenance of the wiki for 2020.

Details

Due Date
Thu, Nov 12, 11:00 PM

Event Timeline

Evelina-Bang-WMSE set Due Date to Sep 22 2019, 10:00 PM.
Evelina-Bang-WMSE changed Due Date from Sep 22 2019, 10:00 PM to Sep 23 2019, 3:00 PM.
Evelina-Bang-WMSE moved this task from Backlog to Evelina on the User-Evelina-Bang-WMSE board.
Evelina-Bang-WMSE changed Due Date from Sep 23 2019, 3:00 PM to Nov 27 2019, 11:00 AM.Sep 23 2019, 1:22 PM
Evelina-Bang-WMSE updated the task description. (Show Details)
Evelina-Bang-WMSE updated the task description. (Show Details)
Evelina-Bang-WMSE moved this task from Evelina to Backlog on the User-Evelina-Bang-WMSE board.

@Evelina-Bang-WMSE Could you forward the e-mail/attachment to me please

@Evelina-Bang-WMSE Could you forward the e-mail/attachment to me please

Forwarded

I've prepared an invoice for the operation and maintenance costs in Fortnox and asked Opad to have a look at it before we send it.

@Evelina-Bang-WMSE: Do you know if this task is still valid and should stay open? Asking as the Due Date on this task says November 2019. If this task is done, please resolve it (via Add Action...Change Status in the dropdown menu). If it is not done, please remove or reset the Due Date (via Edit Task). Thanks!

Still valid and should stay open, as we are to request funds later in the year. I've removed the due date and Evelina (as she no longer works at WMSE).

Jopparn moved this task from Backlog to Grants on the WMSE board.May 18 2020, 2:13 PM
Jopparn edited projects, added WMSE (Grants); removed WMSE.
Jopparn edited projects, added WMSE-Samsyn-2018; removed WMSE (Grants).

Ping @Jenny_Brandt_WMSE and @Maria_Burehall_WMSE : The funds for June should be requested now according to this.

E-mail with request sent to Petra Norling (new project manager) and Tingting Fann.

SU have replied, and they will transfer the amount in the beginning of august.

@AxelPettersson_WMSE @Jenny_Brandt_WMSE Does the new project end-date affect when the last requisition will happen?

Invoice recieved from Kreablo for costs for the reminder of 2020 (and installation of extensions according to T254996). Should be forwarded to SU according to the agreement, ping @Jenny_Brandt_WMSE @Maria_Burehall_WMSE.

SU have replied, and they will transfer the amount in the beginning of august.

We recieved the money from SU by the 11th of august.

Invoice recieved from Kreablo for costs for the reminder of 2020 (and installation of extensions according to T254996). Should be forwarded to SU according to the agreement, ping @Jenny_Brandt_WMSE @Maria_Burehall_WMSE.

Do I understand it correctly that we should wait with invoicing SU until 2021-01-05 ?

Invoice recieved from Kreablo for costs for the reminder of 2020 (and installation of extensions according to T254996). Should be forwarded to SU according to the agreement, ping @Jenny_Brandt_WMSE @Maria_Burehall_WMSE.

Do I understand it correctly that we should wait with invoicing SU until 2021-01-05 ?

No. That is the date for the next rekvisition. Kreablo costs can be passed on at any point.

No more invoices to expect from Kreablo, unless we come up with additional extensions to install. Asked PN about the last rekvisition to see if we should wait for January .

PN will sort this out and give an answer at the meeting scheduled for October 21.

@Jenny_Brandt_WMSE The last request can be prepared and sent according to routine mid November.

AxelPettersson_WMSE set Due Date to Thu, Nov 12, 11:00 PM.Oct 26 2020, 1:53 PM
Lokal_Profil changed the subtype of this task from "Task" to "Deadline".Oct 26 2020, 1:53 PM
AxelPettersson_WMSE added a comment.EditedMon, Nov 16, 10:21 AM

Ping @Jenny_Brandt_WMSE to prepare ans send out request according to T267910

Lokal_Profil added a comment.EditedMon, Nov 23, 2:53 PM

That is because the last three invoices should be 35 373,33. Since those 0,33 were not included in the last two the last one needs to be 35 374 to give the correct total.

Payment for invoice 59 is made.
It covered expenses made to Kreablo during 2020 (vidarefaktureringar).

Last request has been sent out - via email.