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Maniphest T242948

Revise folder structure for Ekonomi (and Kontor)
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Description

During 2019 we came across a few issues with the current structure used on Drive and Nextcloud. With the yearly (privacy) data purge some of these issues were found to further hinder our work. The start of a new year is the right time to ensure 2020 at least uses the correct structure.

The goal of this task is to propose a new structure and to spawn subtasks for updating the structure. [This relise on T242866: Decomission nextcloud.wikimedia.se]

full notes

The new suggested structure (affecting Ekonomi and Kontor) is

  • Ekonomi
    • 2019
      • Budget 2019
      • Bankpapper 2019
        • Mapp per bank
      • Ströfiler/mappar som inte systematiskt återkommer
    • Dokument_som_inte_är_årsbundna
      • Budget
      • Aktiva årsöverskridande filer
  • Personalakter
    • André Costa (example)
      • Inga specifika undermappar men filer påbörjas med datum enligt ÅÅÅÅMMDD-
  • Diarium
    • 2020
      • Mapp för var diariepost med flera filer (se Diarium för ny namnsättning)
      • Individuella diarieposter som filer (se Diarium för ny namnsättning)
  • Kontor
    • 2020
      • Arbetsmiljö 2020
      • Progress Report 2020
      • Impact Report 2020
      • Integritetsrensning 2020
      • …
    • Dokument_som_inte_är_årsbundna
      • Arbetsmiljö
      • Aktiva årsöverskridande filer

There should be no files or sub-folders other than the ones mentioned above under any of Ekonomi, Personalakter, Diarium, Kontor

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Event Timeline

Lokal_Profil created this task.Jan 16 2020, 8:39 AM
Lokal_Profil added a subtask: T240827: Restructure personnel files.
Lokal_Profil mentioned this in T242949: Update the Diarium file structure.Jan 16 2020, 8:41 AM
Lokal_Profil claimed this task.Jan 16 2020, 8:47 AM
Lokal_Profil updated the task description. (Show Details)
Lokal_Profil moved this task from 📥 Backlog to 👁 Watching on the User-Lokal_Profil board.
Lokal_Profil moved this task from Backlog to In progress on the WMSE-Organisational-Development-2020 board.
Lokal_Profil added a comment.Feb 4 2020, 7:48 AM

@Evelina-Bang-WMSE Any good ideas about where to document this?

Evelina-Bang-WMSE added a comment.Feb 17 2020, 8:10 AM
In T242948#5847085, @Lokal_Profil wrote:

@Evelina-Bang-WMSE Any good ideas about where to document this?

Probably somewhere around Ekonomiska rutiner on the wiki.

Evelina-Bang-WMSE moved this task from Backlog to Evelina on the User-Evelina-Bang-WMSE board.Feb 28 2020, 3:02 PM
Evelina-Bang-WMSE edited projects, added User-Maria_Burehall_WMSE; removed User-Evelina-Bang-WMSE.Mar 11 2020, 5:59 AM
Evelina-Bang-WMSE edited subscribers, added: • Maria_Burehall_WMSE; removed: Evelina-Bang-WMSE.
Lokal_Profil updated the task description. (Show Details)Jun 16 2020, 10:07 AM
Lokal_Profil added a comment.EditedJun 16 2020, 10:14 AM

Left to do in this task is

  1. Document this decision/conclusion on wiki (e.g. subpage of wmse:Ekonomiska_rutiner)
  2. Set up sub-tasks for the implementation of each re-structure
  3. Decide on appropriate access levels for each folder (in particular Personalakter)
  4. Add clarified examples of what ends up where (see full notes)
Lokal_Profil moved this task from 👁 Watching to 📥 Backlog on the User-Lokal_Profil board.Jun 16 2020, 10:14 AM
Lokal_Profil closed subtask T242949: Update the Diarium file structure as Resolved.
Jopparn edited projects, added WMSE-Organisational-Development-2021; removed WMSE-Organisational-Development-2020.Jan 12 2021, 7:14 AM
Jopparn edited projects, added WMSE-Organisational-Development-2022; removed WMSE-Organisational-Development-2021, User-Maria_Burehall_WMSE.Feb 6 2022, 10:12 PM
Aklapper removed Lokal_Profil as the assignee of this task.Mar 13 2022, 7:48 PM
Aklapper subscribed.

Removing task assignee due to inactivity, as this open task has been assigned for more than two years. See the email sent to the task assignee on February 06th 2022 (and T295729).

Please assign this task to yourself again if you still realistically [plan to] work on this task - it would be welcome.

If this task has been resolved in the meantime, or should not be worked on ("declined"), please update its task status via "Add Action… 🡒 Change Status".

Also see https://www.mediawiki.org/wiki/Bug_management/Assignee_cleanup for tips how to best manage your individual work in Phabricator.

Aklapper changed the subtype of this task from "Deadline" to "Task".Apr 26 2023, 8:43 AM
Jopparn edited projects, added WMSE-Development-of-the-association-2023; removed WMSE-Organisational-Development-2022.May 30 2023, 8:34 AM
Jopparn removed a subscriber: • Maria_Burehall_WMSE.
Lokal_Profil updated the task description. (Show Details)May 30 2023, 3:21 PM
Lokal_Profil closed subtask T240827: Restructure personnel files as Resolved.Jul 26 2023, 10:07 AM
Lokal_Profil added a comment.Jul 31 2023, 7:15 AM

Update:

  • Personalakter are now handled under Chefer → Personal → Personalakter.
  • Splitting out Diarium to it's own drive is still relevant. It should make integritetsgallring cleaner and searching the diarium easier. Access needs to the diarium isa also very different from access needs to the Ekonomi drive.
Lokal_Profil mentioned this in T341867: Create basic categories for Scrive documents and document how each of these should be archived .Jul 31 2023, 7:43 AM
Jopparn lowered the priority of this task from Medium to Low.Jun 23 2024, 6:58 PM
Jopparn edited projects, added WMSE-Development-of-the-association-2024; removed WMSE-Development-of-the-association-2023.
Sebastian_Berlin-WMSE edited projects, added WMSE-Development-of-the-association-2025; removed WMSE-Development-of-the-association-2024.Feb 24 2025, 10:36 AM
Lokal_Profil removed a project: User-Lokal_Profil.Apr 27 2025, 11:56 PM
Lokal_Profil unsubscribed.
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