- Investigate between two options: a) WMF Travel team takes care of the event, just like any WMF offsite. b) An external organization like the CIS, India https://cis-india.org/ help with logistics and booking travel, etc. But if we go this route, CIS may have to apply for a grant.
- Write an MOU following the guidelines here: https://meta.wikimedia.org/wiki/Partnerships_%26_Resource_Development/Drafting_a_Memorandum_of_Understanding
- Send the MOU to legal team for review and approval
- File a business arrangement request via Coupa (internal business management tool) https://office.wikimedia.org/wiki/Coupa_business_arrangement_request_guide (this should come from one's manager).
|Resolved||None||T242542 Develop, test and evaluate different formats to build technical capacity in smaller wikis|
|Resolved||srishakatux||T235583 Develop workshop concept with partner community for technical workshops in FY2019-20 Q4|
|Resolved||srishakatux||T246842 Organize an online workshop series for Indic language small wikis|
|Declined||srishakatux||T246848 Setup an MOU (agreement) for WMF and CIS to collaborate on the technical workshop in India|
There isn't any grant program currently that fits the type of funding, activities, and role CIS would have for this event. Suggestion from the WMF grants team was to draft a lightweight MOU with the essentials -- a brief description of the event, a more detailed description of CIS's role and list of activities for them to carry out, the amount budgeted for CIS to implement the activities, and terms of payment to CIS, etc.
Legal team says that as the MOU has an expense associated with it, it should go through Coupa (an internal tool used for business management) for the appropriate budgetary approval routings.