As a member of the Design Systems team, I need to plan, outline, implement and track tasks around a developer summit so that we can have a forum for converging on decisions around Vue migration.
Summit Specs
August 10 - 12, 2-5 UTC each day
Pre-Summit tasks
- Identify the most critical WMDE and WMF participants and share list with Leza - @egardner , @Volker_E , @Catrope
- work with the team to figure out the blocker items we have to resolve for the summit - Eric
- Gather pre-meeting feedback with major stakeholder, make adjustments and get alignment so that we can use the summit time to review in detail and get official consensus
- In Progress: develop Agenda
- Days 1 and 2 : collect feedback and listen; facilitation is listening based;
- Day 3 : review proposals, ask questions, and make a decision
- Announcement Email ETA July 14
-
Post google meet link - Add all attendees as optional to calendar invites as they sign up; DS team members are required, mostly
- Attach finalized agenda doc to invites once Anne pings me
- Email everyone who's signed up for the summit with pre-reading and ask them to do the pre-reading and comment on those tasks with any thoughts; Email a reminder to people who haven’t signed up yet to RSVP @Catrope @AnneT @egardner due date August 2nd
- Add WMDE and external colleagues to event slack channel
- Following up after the Designer Workshop, check to see if anything in the summit agenda has now changed
Working with the facilitator
- Set up a pre meeting using https://doodle.com/mm/davidchilcott/book-a-time
- Prep Agenda for pre-meeting and attach to invite with doc access for David
Summit Session specs
- Select facilitators for Day 1 sessions
- Indicate session breaks
- Figure out note taking/ recording process
Post-Summit tasks
[] Reserve a week for WMDE to provide feedback on the collected resolutions before making them official.
[] Consider how to let everyone at the Foundation know of the outcomes of the summit, and maybe even write a blog post about the process, what we learned, and how we’ll move forward.
[] Consider post summit survey or another method of capturing feedback
Artifacts and Events related to the summit
- Pre-summit session notes from July 19, 2021
- On Mediawiki
- Epic for key questions to be decided at the summit: T286946: [Epic] Resolve key questions for development of shared component library
- Meeting Agenda and Notes WIP