Outreachy Program Timeline

Mediawiki: https://www.mediawiki.org/wiki/Outreachy/Round_29
Outreachy: https://www.outreachy.org/apply/project-selection/

Administrator ToDos

Before the application open

• Recruit one or two organization administrators.
• Sign up as a mentoring organization on Outreachy's website.
• Set up a Round 29 page on MediaWiki.org.
• Zulip chat stream setup (outreachy29).
• Create a private stream on Zulip for mentors where they can ask each other questions about the program.
• Create a Outreachy-Round-29 project tag on Phabricator.
• Recruit ideas for projects and mentors.
  • Call for projects announcement
  • Possible venues:
    • Wikitech-l
    • Wikimedia-l
    • Wikidata-I
    • cloud@lists.wikimedia.org
    • Wikimedia Foundation Optional mailing list
    • Telegram channels https://t.me/wmhack/11307 and https://t.me/WikimediaGeneral/20837
    • Newsletters (Wikimedia Technical Community)
    • X (Twitter: wikimediatech, Wikimedia) / Facebook
    • English Wikimedia Discord #technical channel
    • Internal slack channels
• Get mentors to submit their project proposal on Outreachy's website.
• Set up internal contract with number of interns

After the applications open

• Promote Wikimedia's participation in Outreachy
• Participate in the Outreachy Zulip chat

Selection phase

• Start an email thread with mentors and facilitate the selection process
• Send accepted participants a congratulations email and instructions to join Zulip, community building, etc.
• Send rejected participants an email with opportunities to stay involved.
• Update the program page on MediaWiki with necessary information (accepted candidates, next steps, etc)

During the program

• Remind students to continue working on projects and write reports.
• Host three sessions for interns to allow space for peer-to-peer sharing.
  • Opening / Welcome
  • Middle
  • Closing
• Outreachy contract renewal.
  • Ask a tech admin in WMF to provide latest doc for generating contract request
  • Provide relevant info in the contract doc
  • Ask tech admin to enter it in Coupa for legal review
  • In the meantime obtain invoice from SFC
  • Add finance members to the Coupa request to review it and make payment
• Organize a check-in session for mentors
• Publish monthly highlights sample

After the program

• Optional: Host a project showcase
• Write a blog post sharing lessons learned
• Archive the work boards on Phabricator
• Update wiki pages https://www.mediawiki.org/wiki/Outreachy/Past_projects, https://www.mediawiki.org/wiki/Google_Summer_of_Code/Past_projects