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Outreachy Round 29: Support organization and coordination of the QW2025 Conference
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Description

Brief summary

This internship involves supporting local and hybrid events for the QW 2025 initiative, aimed at connecting global LGBTQ+ communities through Wikimedia. As an intern, you will assist with coordinating regional events, applying Free/Libre Open Source Software (FLOSS) tools, ensuring hybrid integration, and enhancing event inclusivity. You will help create localized resources, assist with diversity and privacy issues, and optimize the hybrid event experience. This internship offers valuable experience in global event support, community outreach, and technical implementation, all while promoting a more inclusive digital environment.

Started in 2019, QW aimed to host a global LGBTQIA+ Wikimedian conference. Initially planned for 2020 in Austria, the event shifted online due to the pandemic, launching the QW Working Days in 2021 to maintain engagement. This effort culminated in the fully hybrid QW 2023 Conference, marking a milestone in inclusivity, accessibility, and FLOSS tool adoption for global participation.

Interns will be able to learn about LGBT+ Wikimedia work, advance their media and wiki making skills and have experience preparing a complex hybrid online global event, as well as supporting trans-local users across different geographies, cultures and realities. We strongly believe that this is the skillset in demand by both global movements of open knowledge and bigger free software projects.

Keep in mind that the intern should be informed, enthusiastic about supporting the LGBTQIA+ community, and sensitive to issues of safety, privacy, and inclusion, ensuring a welcoming and respectful environment for all participants.

Skills required

  • Communication skills - Required
  • MediaWiki familiarity - Preferred
  • Report writing - Preferred
  • Research - Nice to have
  • HTML - Nice to have

Possible mentor(s)

@Zblace
@Andrerodriguex
@OwenBlacker
@frederic_ed

Microtasks

  • Create QW2025 Wikidata item
  • Create QW2025 Meta-Wiki page
  • Research and write about privacy/security and accessibility in FLOSS video conferencing tools (e.g. Jitsi Meet and BigBlueButton), then publish it on Meta-Wiki’s WikiProject remote event participation page
  • Research and write about two open source tools that could be implemented during the 2025 edition of QW (such as video conferencing, live streaming, registration and scheduling, documentation, project management, etc.)
  • Create image and video galleries categories on Wikimedia Commons

Communication channels

  • We have set up a Zulip channel for those who want to communicate with us, check out here
  • You can also talk to mentors on this Phabricator page

Internship Project Timeline

  • Early to Mid-December: Onboarding and initial organization
  • Late December to January: Technical planning and preparation
  • February: Outreach efforts and structuring of nodes
  • Late February to Early March: Finalize the main conference design and document progress

Event Timeline

There are a very large number of changes, so older changes are hidden. Show Older Changes
Aklapper removed a project: Developer-Outreach.
Aklapper removed subscribers: Afi570, Slst2020, Eslam_AbdElhakem and 2 others.

Hi QW2025 Conference Team,

I'm Vaishali, and I am thrilled to announce that my initial application got approved and very excited to be a part of the team working on the QW2025 Conference! With my background as a Community Engineer at Gadfly, I specialize in building and maintaining strong relationships within the open-source and cybersecurity communities. My experience also includes working on key projects under the Confidential Computing Consortium, where I gained valuable insights into managing collaborative, open-source initiatives.

In addition to my technical experience, I have a strong passion for public speaking and community engagement, which I believe will be invaluable in helping with the coordination of the conference. I am particularly excited to support the organization in areas such as event planning, community outreach, and ensuring a seamless and impactful experience for all attendees.

Looking forward to collaborating with the team and contributing to the success of QW2025! Kindly assign me if there's any task at hand.

Best regards,
Vaishali

@Andrerodriguex: Hi, why is this assigned to @debt?

Hi @Aklapper! I think it was assigned automatically when I created the subtask and I forgot to remove it. Thanks for pointing that out. :)

hi @Andrerodriguex I have contributed to wikipedia earlier as well
I wanna work on a microtask as I got selected into outreachy , and I also wanna be the part of wikipedia for a long time

Hello @vaYshaleee, @Jatinder190124, and others. Welcome to the QW2025 Outreachy project. I have created separate subtasks for each microtask to maintain a well-organized and easily accessible scope of what applicants are working on during this contribution period.

I kindly ask you to read through the tasks, initially choose one, and express your interest so we can assign roles and ensure everyone has a chance to contribute. Please keep in mind that this is not a race or about accumulating points by completing the most tasks. We want to get to know you, and we hope you take your time to learn through the assignments.

We greatly appreciate everyone considering being part of QW2025.

Hello everyone! I have started working on the research and report for two open source tools that could be implemented in the 2025 QW and wanted to express my interest in that item.

Hello. I am creating a QW2025 Wikidata item

Hello @vaYshaleee, @Jatinder190124, and others. Welcome to the QW2025 Outreachy project. I have created separate subtasks for each microtask to maintain a well-organized and easily accessible scope of what applicants are working on during this contribution period.

I kindly ask you to read through the tasks, initially choose one, and express your interest so we can assign roles and ensure everyone has a chance to contribute. Please keep in mind that this is not a race or about accumulating points by completing the most tasks. We want to get to know you, and we hope you take your time to learn through the assignments.

We greatly appreciate everyone considering being part of QW2025.

Thank you @Andrerodriguex. I would love to work on FLOSS video conferencing tools publish it on Meta-Wiki.

Welcome @EmilyOrwig @Jatinder190124 and @GonzaGertrude I would love to work with you guys as a team with the conference. I think that would be really fun and engaging to do so. Let's make this contribution period an experience in itself.Please feel free to opinionate on my tasks as well.
All the best Team.

Hello, I'm Glory - an outreachy applicant and I look forward to working with you guys🥳

Hi @Andrerodriguex I have edited a meta wiki page elaborating the Jitsi Meet's privacy, security and accessibility features

Hi Team.
I am Oghenekevbe.
I will like to work on the "research and write about privacy/security and accessibility in FLOSS video conferencing tools" . I am personally curious about this.
As a volunteer on an accessibility app catering to differently abled individuals with video functionality, I have not done anything on video conferencing.
I would like to do this @Andrerodriguex .

hi @Oghenekevbe don't feel overwhelmed with video conferencig , I have created many applications on webrtc and HLS
I will help you out

hi @Oghenekevbe don't feel overwhelmed with video conferencig , I have created many applications on webrtc and HLS
I will help you out

Thank you. I appreciate

Hi @Andrerodriguex my name is Esther I am an Outreachy applicant i am so happy to be here and i would like to work on "Research and write about open source tools for QW2025"

Hello mentors and everyone here, I've noticed that when multiple people collaborate on the same task, their changes tend to overwrite one another. It seems we are all editing the same page.

Hi folks, I am Arpita and I am really excited to contribute to wikimedia.

Hello everyone, My name is Rhoda. I am excited about the opportunity to contribute to the QW2025 initiative and would love to take on the task of creating the QW2025 Wikidata item and Research and write about privacy/security and accessibility in FLOSS video conferencing tools.

Hi everyone! I am Rebecca and I'm super excited to work on the microtask : Research and write about privacy/security and accessibility in FLOSS video conferencing tools.

Hello everyone! I have started working on the research and report for two open source tools that could be implemented in the 2025 QW and wanted to express my interest in that item.

@Andrerodriguez I see the item I said I was working on and expressed an interest in that I wanted to be added to was assigned to someone else. I have finished the requested report, but not sure what to since it was assigned to someone who expressed interest after me? Also, when I clicked the link to report my contribution it asked for information about me and a URL link to show my contribution. I am not sure what url to use to send in the item as the item did not mention where to post or store my report .

What are my next steps?

@EmilyOrwig go ahead and post your report here https://phabricator.wikimedia.org/T376238 as @Jatinder190124 did. Also, for that particular task "More than one person can complete this task by choosing different tools, ensuring diverse contributions."
I hope that helps.
And "Also, when I clicked the link to report my contribution it asked for information about me and a URL link to show my contribution. I am not sure what url to use to send in the item as the item did not mention where to post or store my report ." Are you trying to record your contribution on outreachy site?

Good day mentors and applicants,

I am Myles, and I am (also) an applicant for Wikimedia project #7: Support organization and coordination of the QW2025 Conference.

Cheers

Hello @Andrerodriguex I am Edith and I am excited to be here. I will like to take work on project #7 " Support organization and coordination of the QW2025 Conference" I believe this is a unique opportunity to bring diverse voices together and ensure that everyone’s experiences and identities are represented. I am eager to offer my skills and enthusiasm to help with planning, coordination, and making the event a success.

Hi everyone, I'm Angela. This project looks very exciting and the community seems very active. Like to e-meet you all.

Good day mentors and applicants,

I am Myles, and I am (also) an applicant for Wikimedia project #7: Support organization and coordination of the QW2025 Conference.

Cheers

Hello @Ppj2dd ! When you start work, set yourself as task assignee by clicking Edit Task… in Phabricator, and set your Phabricator username in the Assigned To field. This communicates to others that you are working on it, so they don't duplicate work. I got this tip from https://www.mediawiki.org/wiki/New_Developers#Communication_tips, you can check it out for more effective communication tips!

Hello everyone, my name is Adzepa. I am an Outreachy intern, happy to here and contribute to the project. Nice meeting you all. thank you.

Good day mentors and applicants,

I am Myles, and I am (also) an applicant for Wikimedia project #7: Support organization and coordination of the QW2025 Conference.

Cheers

Hello @Ppj2dd ! When you start work, set yourself as task assignee by clicking Edit Task… in Phabricator, and set your Phabricator username in the Assigned To field. This communicates to others that you are working on it, so they don't duplicate work. I got this tip from https://www.mediawiki.org/wiki/New_Developers#Communication_tips, you can check it out for more effective communication tips!

Thanks a lot for the tips and feedback @leenaaize. I appreciate your guidance.

Cheers!

@EmilyOrwig go ahead and post your report here https://phabricator.wikimedia.org/T376238 as @Jatinder190124 did. Also, for that particular task "More than one person can complete this task by choosing different tools, ensuring diverse contributions."
I hope that helps.
And "Also, when I clicked the link to report my contribution it asked for information about me and a URL link to show my contribution. I am not sure what url to use to send in the item as the item did not mention where to post or store my report ." Are you trying to record your contribution on outreachy site?

Thank you for your response, it really helped! I added my contribution to the linked page.

I also was trying to record my contribution to the outreachy site which has a deadline of the end of October. Is that something I should hold off on, or would that be ok to proceed with now?

@EmilyOrwig you're welcome and yes you should go ahead and record it as a contribution as you wait for feedback from the mentors.

Hello everyone! I would like to thank all the applicants that have showed interest or contributed to our project until now. We are working on a few more tasks to add whithin the next days, so stay tuned for more work and please talk to us and share your questions and thoughts in the meantime.

While we're here, I'd like to advise about the heavy artificial intelligence usage we're noticing in the completion of tasks. Although we are aware that some of you may feel insecure about things like grammar or even if you're doing tasks the right way, please understand that it's hard for us to really evaluate someone's capacity if they're only relying on other tools to do the internship activities. We would very much prefer you would make mistakes and learn from them than ask a virtual assistant to do all the work for you. Take this as a valueable tip. :)

Hello @Andrerodriguex, please can you point me to where i can contribute to tasks? thank you very much

Hello @Andrerodriguex, please can you point me to where i can contribute to tasks? thank you very much

Hello @Adzepa , We have been choosing one task at a time. So choose one. For now, most of the tasks are complete but you can add your contribution to FLOSS tools and two open source tools both. And the maintainers gonna add few more tasks in near future so stay tuned.

thank you very much, @vaYshaleee please am very new to open source cant find my way around where the tasks are and which ones are for outreachy interns, a little pointer can help me out. thank you

Hello @Andrerodriguex, please can you point me to where i can contribute to tasks? thank you very much

Hello @Adzepa , We have been choosing one task at a time. So choose one. For now, most of the tasks are complete but you can add your contribution to FLOSS tools and two open source tools both. And the maintainers gonna add few more tasks in near future so stay tuned.

The top of this thread. There is this task graph. Please scroll up. There you will find all the tasks for the interns. And all the tasks in the future will be linked back up in the task graph.

Alright! Lets Begin with one task at a time. Hover over to this : https://phabricator.wikimedia.org/T376236.
Here youve been given description of the task. Choose one , so no one chose Matrix/Riot. You choose that. A

Second step:
Hover over to : https://meta.wikimedia.org/wiki/WikiProject_remote_event_participation/Privacy,_security_and_accessibility.
Click on edit (to the top right of the page) and start writing about your research about the tool (In your case Matrix/Riot). Its like a markup. And hit Publish and add a lil bit of summary with it.
And you're Done! 🎉
Then record your first contribution to the Outreachy page.
Glad you asked for a detailed explanation.
Note: Copying from AI wont help the maintainers to make a judgement. So try to do your own original research. That would help you set apart from other candidates.
Good luck.

The top of this thread. There is this task graph. Please scroll up. There you will find all the tasks for the interns. And all the tasks in the future will be linked back up in the task graph.

Alright! Lets Begin with one task at a time. Hover over to this : https://phabricator.wikimedia.org/T376236.
Here youve been given description of the task. Choose one , so no one chose Matrix/Riot. You choose that. A

Second step:
Hover over to : https://meta.wikimedia.org/wiki/WikiProject_remote_event_participation/Privacy,_security_and_accessibility.
Click on edit (to the top right of the page) and start writing about your research about the tool (In your case Matrix/Riot). Its like a markup. And hit Publish and add a lil bit of summary with it.
And you're Done! 🎉
Then record your first contribution to the Outreachy page.
Glad you asked for a detailed explanation.
Note: Copying from AI wont help the maintainers to make a judgement. So try to do your own original research. That would help you set apart from other candidates.
Good luck.

Thank you very much for the clarification, I really do appreciate @vaYshaleee

The top of this thread. There is this task graph. Please scroll up. There you will find all the tasks for the interns. And all the tasks in the future will be linked back up in the task graph.

Alright! Lets Begin with one task at a time. Hover over to this : https://phabricator.wikimedia.org/T376236.
Here youve been given description of the task. Choose one , so no one chose Matrix/Riot. You choose that. A

Second step:
Hover over to : https://meta.wikimedia.org/wiki/WikiProject_remote_event_participation/Privacy,_security_and_accessibility.
Click on edit (to the top right of the page) and start writing about your research about the tool (In your case Matrix/Riot). Its like a markup. And hit Publish and add a lil bit of summary with it.
And you're Done! 🎉
Then record your first contribution to the Outreachy page.
Glad you asked for a detailed explanation.
Note: Copying from AI wont help the maintainers to make a judgement. So try to do your own original research. That would help you set apart from other candidates.
Good luck.

Thank you very much for the clarification, I really do appreciate @vaYshaleee

Hi, @vaYshaleee, thank you have sucessfully finished with my tasks thank you very much, also, can you help with an example of what summary i should write

@Adzepa Congratulations!!
Well I don't know much about which specific tool. Bcoz I guess there's a free will with that task. However, I will stick to Bigbluebuttton. Another one, that was on my mind was Odoo.
You can skim thru the repository once : https://github.com/odoo/odoo

And research about Odoo that can bring comprehensive solutions for managing both the technical and logistical sides of QW2025.
Good Luck with your 2nd contribution.

The top of this thread. There is this task graph. Please scroll up. There you will find all the tasks for the interns. And all the tasks in the future will be linked back up in the task graph.

Alright! Let's begin with one task at a time. Hover over to this: https://phabricator.wikimedia.org/T376236.

Here you've been given a description of the task. Choose one, so no one chose matrix/rot. You choose that. A

Second step:
Hover over to : https://meta.wikimedia.org/wiki/WikiProject_remote_event_participation/Privacy,_security_and_accessibility.
Click on edit (to the top right of the page) and start writing about your research about the tool (In your case, Matrix/Riot). Its like a markup. And hit Publish and add a little bit of summary with it.

And you're Done! 🎉
Then record your first contribution to the Outreachy page.
Glad you asked for a detailed explanation.
Note: Copying from AI wont help the maintainers make a judgement. So try to do your own original research. That would help you set apart from other candidates.

Good luck.

Thank you very much for the clarification, I really do appreciate @vaYshaleee

@Adzepa Congratulations!!

Well I don't know much about which specific tool. Because I guess there's free will with that task. However, I will stick to Big Bluebutton. Another one that was on my mind was Odoo.
You can skim thru the repository once : https://github.com/odoo/odoo

And research about Odoo that can bring comprehensive solutions for managing both the technical and logistical sides of QW2025.

Good Luck with your second contribution.

Thank you very much for your encouragement; I really do appreciate it. @vaYshaleee.

Please, for task 2, where will I submit my work after the research? and I will be happy if you can show me how to navigate my way to where our mentors create the tasks so i can assign myself. in order not to be a constant bother to you. thank you very much

Hi @Adzepa,
This is where the mentors create tasks and provide us with all the links: https://phabricator.wikimedia.org/T374545

  1. For the second contribution, navigate here: Click here: https://phabricator.wikimedia.org/T376238.
  2. Read the description of the task.
  3. Submit it like evrybody else did. As a comment only. I mean in the comment section. One like this where I am directing you.

One more skill that you can learn is try to read the previous comments. By doing that, you will know the gist of what is actually happening in the room.
Also Please see the information for participants on https://www.mediawiki.org/wiki/Outreach_programs and follow https://www.mediawiki.org/wiki/New_Developers#Communication_tips.

Feel free to ask.

Hi @Adzepa,
This is where the mentors create tasks and provide us with all the links: https://phabricator.wikimedia.org/T374545

  1. For the second contribution, navigate here: Click here: https://phabricator.wikimedia.org/T376238.
  2. Read the description of the task.
  3. Submit it like evrybody else did. As a comment only. I mean in the comment section. One like this where I am directing you.

very well noted @vaYshaleee I really appreciate your guidance. successfully completed my task 2.

One more skill that you can learn is try to read the previous comments. By doing that, you will know the gist of what is actually happening in the room.
Also Please see the information for participants on https://www.mediawiki.org/wiki/Outreach_programs and follow https://www.mediawiki.org/wiki/New_Developers#Communication_tips.

Feel free to ask.

This comment was removed by vaYshaleee.

Hi @Andrerodriguex ,
Its been 5 days since I posted my updates.
Is there any problem with Indian mentees? OR you guys are biased?
Respectfully, people are putting their time and effort atleast give a feedback. And I am seeing you giving replies to other mentees as well.
Is that fair?
Thank you

Hello @vaYshaleee, how are you doing? I'm sorry to hear that you're feeling this way. Our main goal is to create a welcoming environment for everyone, and I’m not sure what may have given you a different impression, but I assure you that’s not the case. I would kindly ask that you avoid making such allegations, as I believe that doesn't contribute to a respectful dialogue.

As outlined in the Outreachy mentor guide, mentors are expected to commit 5 to 10 hours of work during the contribution period, which I can assure you I have fulfilled. I apologize if I haven’t been able to provide individual feedback to you or others within the volunteer time I am investing in this mentoring process. I will continue to work to offer personalized comments when possible, but I also ask for your understanding when it’s not possible to fulfill it within the expected time.

hi @vaYshaleee It's not like that.
I am also an Indian and @Andrerodriguex is helping and replying me as well as other candidates.

@vaYshaleee I don't think it has anything to do with being Indian. I didn't even know you were one. But @Andrerodriguex has been providing generic feedback that applies to us all.

@Andrerodriguex Thank you so much for considering my concern. I apologize for directly stating this to you. This statement comes from being ignored on the face by the other communities that I'm contributing to. Thank you so much for your feedback. I hope my contribution helps the community and nothing else.

Great to see everyone's user pages!

I added a internship project timeline to the main task so you can finish your Outreachy application.

@Andrerodriguex Thank you.
Umm Do we have to discuss it with the mentors after the formation of the timeline?
If yes, where to discuss it?
Thank you Andre

Good day everyone. For more than a week now that I have introduced myself and stated my intention towards contributing to the QW2025 Conference Project, no one has communicated with me. Is there something I'm not doing correctly? @Andrerodriguex

@Andrerodriguex Thank you.
Umm Do we have to discuss it with the mentors after the formation of the timeline?
If yes, where to discuss it?
Thank you Andre

You can use the timeline we've provided on the main task's description. It is enough for us.

Good day everyone. For more than a week now that I have introduced myself and stated my intention towards contributing to the QW2025 Conference Project, no one has communicated with me. Is there something I'm not doing correctly? @Andrerodriguex

Hi @Itunudata! All open tasks are accepting contributions from applicants and you are free to do some work. We also had a meeting last Saturday and will held another one today in case you want video communication.

Hi @Itunudata go ahead and read comments on the microtasks that will help you to understand how others are contributing and you can do the same and also feel free to ask anything related to the task and event

hello @Andrerodriguex please what time is the meeting today, I would like to attend I did not hear about last Saturday. Thank you

I want to extend my heartfelt gratitude to our incredible mentors, @Andrerodriguex, @Aklapper, and @Zblace. Today may mark the end of our contribution period, but it also feels like the beginning of something truly meaningful and lasting within each of us. Your unwavering support, tireless efforts, and dedication across time zones have made all the difference, and we're profoundly grateful for the experience and insights you've shared.

I’m also incredibly thankful to my peers, with whom I had the privilege to collaborate. You've all been a source of inspiration and camaraderie, and I wish each of you success in all your future endeavors. Wikimedia is now a significant part of my journey as a developer, and I’m excited to carry forward everything I’ve learned.

Thank you!

Good Evening everyone
Today marks the end of our Outreachy contribution phase, and I’m so grateful for this journey. This phase has been filled with learning, growth, and incredible collaboration. Thanks to our mentors @Andrerodriguex , @Aklapper and @Zblace
who made the ride much easier and also Working alongside such talented and driven individuals has been truly inspiring.

Thank you everyone. Goodluck to us all Cheers!

Dear applicants,

Thank you all for your time, effort, and interest in our Outreachy internship project this cohort. Your contributions and dedication throughout the process have been deeply appreciated.

After careful consideration and internal deliberation, we have made the difficult decision not to move forward with selecting an intern this year. This decision reflects our evaluation of the project’s current needs and the complexities involved in ensuring a successful experience for both the intern and our community.

We regret that we will not be able to host an intern this time and understand that this news may be disappointing. Please know that this decision is not a reflection of your individual efforts or potential, and we encourage you to continue seeking opportunities to contribute your talents to meaningful projects, including future Outreachy cohorts.

Thank you once again for your engagement and understanding.