Parent task to capture tasks for organizing the Research track.
Together with Research Track Co-chair (Matt Vetter)
Description
Description
Details
Details
- Due Date
- May 23 2025, 12:00 AM
| Status | Subtype | Assigned | Task | ||
|---|---|---|---|---|---|
| Resolved | KinneretG | T369818 Organize and wrap up Wiki Workshop 2025 (May 21 and 22) | |||
| Resolved | Pablo | T378485 Organize the Research track - Wiki Workshop 2025 | |||
| Resolved | MGerlach | T378490 Create Call for Contributions (CfP) for research track | |||
| Resolved | MGerlach | T382240 Recruit program committee members for reviewing submissions | |||
| Resolved | Pablo | T383222 Review and select submissions for research track | |||
| Resolved | Pablo | T383224 Organize Wiki Workshop research track sessions |
Event Timeline
Comment Actions
weekly updates:
- Call for papers T378490: after publishing the CfP, I did a first wide round of advertising in mailing lists etc. Will continue in the next weeks with some individual posts/reminders. But will mark the task around the CfP closed.
- Reviewers for program committee T382240: Put together a shortlist of roughly 200 potential reviewers who have interacted with Wikimedia Research in the recent past. Next step will be to start send out invitations for reviewing.
- created two new subtasks for later in Q3/Q4: T383222 for running the review process and T383224 organizing the program/sessions for the research track
Comment Actions
weekly updates:
- did another round of advertising for the CfP with co-organizers
- finished shortlist for reviewers with co PC-chair. we will start sending out invitations next week.
Comment Actions
weekly update:
- sent out first round of invitations for reviewers. currently, we have 51 confirmed reviewers.
- will follow up with a reminder next week (and potentially a 2nd round of invitations) until we reach target size of 60-75 reviewers
Comment Actions
weekly update:
- finalized review form
- sending out reminders for upcoming submission deadline
Comment Actions
weekly updates:
- sent final reminders for upcoming submission deadline
- onboarding @Pablo as co-PC chair
- coordination with @KinneretG and PC chairs about bidding period that will be happening next week (we are set and ready to go)
Comment Actions
weekly update:
- we received 64 submissions for Wiki Workshop; all of them will be considered for review
- we opened bidding for reviewers. so far, we have a response rate >80% (with still some time left for reviewers to enter bids)
- Next: generate review assignments based on bids and send to reviewers
Comment Actions
weekly update:
- received bids by 90% of reviewers. this makes the reviewer-submission-matching much easier.
- sent out review assignments to reviewers
Comment Actions
weekly update:
- 30.95% of assigned reviews have been submitted (deadline: April 7)
- sent out reminder to reviewers with unsubmitted reviews
Comment Actions
weekly update:
- All submissions received at least three reviews. I examined each and drafted recommendations.
- Matt and I will meet next Monday to finalize decisions based on consensus. After that, @KinneretG and I will connect to send out notifications.
Comment Actions
weekly update:
- PC Chairs met on Monday to finalize decisions based on consensus: 48/64 submissions (75%) have been accepted.
- With @KinneretG's support, notifications were sent out to all authors on Monday.
- A proposal for organizing the accepted submissions into topical sessions has been shared with @leila and Bob (General Chairs).
Comment Actions
weekly update:
- Topical sessions have been organized into three slots based on the approximate schedules shared by @leila and the estimated location of the first author of each accepted contribution (note: no perfect distribution is feasible).
- Tentative candidates for session chairs have also been identified.
Comment Actions
no weekly update (on hold until the schedules of the research track sessions are finalized)
Comment Actions
weekly update:
- Now that the schedules are confirmed, invitations have been sent to candidates for session chairs.
- An internal message has been shared with RDS colleagues requesting volunteers for streaming pre-recorded talks.
- A meeting with @KinneretG has been scheduled for early next week to discuss next steps, e.g., further information to share with authors.
- Matt and I will also meet next week to discuss next steps, e.g., the instructions to share with session chairs once they have accepted the invitation.
Comment Actions
weekly update:
- All session chairs have been recruited.
- Instructions have been sent to session chairs
- A session chairing script has been drafted to be shared next Monday.
- All volunteers for streaming pre-recorded talks have been recruited.
- All details are documented in the spreadsheet that has been shared with the presenters.
Comment Actions
weekly update:
- Wiki Workshop was held this week, including the 10 sessions of the Research track.
- Talks by the designated presenters who attended Wiki Workshop were streamed, and they were able engage with other attendees during the Q&A and the final discussion.
- A feedback request has been sent to session chairs and streamers to collect any incidents (e.g., audio issues during streaming), which will be used in the retrospective session of the Wiki Workshop organizing team (to be scheduled).
As the Research track of Wiki Workshop is complete, this ticket will be resolved.