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Nextcloud: be able to customize the creation menu, when Collabora Online and OnlyOffice are installed together
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Authored By
ValerioBoz-WMCH
Jun 18 2026, 8:20 AM
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Description

Nextcloud creation menu when Collabora Online is activated:

image.png (225×489 px, 24 KB)

Nextcloud creation menu when Collabora Online is activated together with OnlyOffice:

image.png (224×635 px, 29 KB)

As you can see at the moment you have duplicate menu elements like:

  • New Document
  • New Document
  • New Presentation
  • New Presentation
  • New Spreadsheet
  • New Spreadsheet

It's true that they have slightly different icons, but it's still too much confusing as no additional context is provided about what is going to happen.

The curious thing is that we have this option enabled in Collabora:

image.png (796×88 px, 11 KB)

And this option enabled in OnlyOffice:

image.png (1,660×191 px, 35 KB)

And, with the above options, all the mentioned menu items actually creates OOXML files. This is what happens:

  • New Document (DOCX - OnlyOffice)
  • New Document (DOCX templates - OnlyOffice)
  • New Presentation (PPTX - OnlyOffice)
  • New Presentation (PPTX templates - OnlyOffice)
  • New Spreadsheet (XLSX - OnlyOffice)
  • New Spreadsheet (XLSX Templates - OnlyOffice)

So, the current situation is somehow less confusing for newcomers but still curious.

The important thing for me, is that:

  • as requested by our users, normal users interact with OnlyOffice when interacting with DOCX (DONE)
  • as requested by our users, normal users, when creating documents, they create with OnlyOffice (DONE)
  • as requested by LibreOffice community, advanced users opinionated against OnlyOffice should be able to drag & drop and ODT to use Collabora (DONE)

So, I don't know how this situation could be improved. But this is.

Event Timeline

I see that other people is interested in customizing the menu, but no solutions were shared.

https://www.reddit.com/r/NextCloud/comments/1loigi7/change_options_in_create_new_menu/

I've also inspected 2 pages of issues about "creation" in the Nextcloud plugin about Collabora, and I see nobody proposing more customization options:

https://github.com/nextcloud/richdocuments/issues?q=is%3Aissue%20creation

So maybe we can clarify what we really want here. And eventually propose an upstream issue.

At the moment I think I would love to just de-activate templates, or at least have "(Template)" in the related menu items. So to pass from this (brackets are my comment, not visible):

  • New Document (DOCX - OnlyOffice)
  • New Document (DOCX templates - OnlyOffice)
  • New Presentation (PPTX - OnlyOffice)
  • New Presentation (PPTX templates - OnlyOffice)
  • New Spreadsheet (XLSX - OnlyOffice)
  • New Spreadsheet (XLSX Templates - OnlyOffice)

To this:

  • New Document (DOCX templates - OnlyOffice)
  • New Presentation (PPTX templates - OnlyOffice)
  • New Spreadsheet (XLSX Templates - OnlyOffice)

So that the options are not duplicated anymore. But I don't really understand how to even rephrase what I'm talking about.

Update. In this exact moment, assistance de-activated this option in Collabora Online:

image.png (1,301×140 px, 27 KB)

So we passed from this situation, where all links open OnlyOffice (somehow acceptable for newcomers who want OnlyOffice, somehow bad for advanced users who want Collabora):

  • New Document (DOCX - OnlyOffice)
  • New Document (DOCX templates - OnlyOffice)
  • New Presentation (PPTX - OnlyOffice)
  • New Presentation (PPTX templates - OnlyOffice)
  • New Spreadsheet (XLSX - OnlyOffice)
  • New Spreadsheet (XLSX Templates - OnlyOffice)

To this situation, where the odd-numbered links open OnlyOffice:

  • New Document (DOCX - OnlyOffice)
  • New Document (ODT templates - Collabora Online)
  • New Presentation (PPTX - OnlyOffice)
  • New Presentation (ODT templates - Collabora Online)
  • New Spreadsheet (XLSX - OnlyOffice)
  • New Spreadsheet (ODT Templates - Collabora Online)

So, again, in all cases, the user just see this:

  • New Document
  • New Document
  • New Presentation
  • New Presentation
  • New Spreadsheet
  • New Spreadsheet

So this new situation may look better for more advanced users opinionated against OnlyOffice, but this is much worse for average users who would just like to open a document and with OnlyOffice.

So probably we should rollback the option in Collabora. So that the creation menu is less confusing for newcomers to just open OnlyOffice as default, but still allowing advanced users to do a drag & drop an ODT and use Collabora instead.