The reporting document can be found at https://nmswe.sharepoint.com/:w:/r/sites/datadrivensamlingsforskning.pro/Delade%20dokument/General/2022%20Halv%C3%A5rsredovisning%20NM-SHM-WMSE.doc?d=w333320935ac942ea9d8813f6e0bbefdd&csf=1&web=1&e=YgHyLQ

We received the 2022-05 report but discovered an issue with how salaries had been charged to projects. This was reported back and fixed in the accounts but we are still awaiting a new report.

Since the next one is about to start we can abandon this task in favour of that one T312066

https://se.wikimedia.org/wiki/Projekt:Organisationsutveckling_2022/Memo_om_migration_av_e-postlistor

https://se.wikimedia.org/wiki/Projekt:Organisationsutveckling_2022/Memo_om_konsolidering_av_molntj%C3%A4nstleverant%C3%B6rer

we concluded that this was not of interest for now

In T308562#7978259, @Sebastian_Berlin-WMSE wrote:

I'd say that falls under "Other exceptions". Did you manage to do this through the form or did you input the URL manually?

The local files related to http://offentligkonst.se/Solna.html do not need to be migrated (should be html, js and geojson)

When this goes live we should update https://se.wikimedia.org/wiki/Offentligkonst.se/Om_projektet/Teknisk_dokumentation/Api/apiurl with the new api url

Per meeting discussions 2022-06-22

Admins can access all sent documents (incl. recalled ones) with the exemption of Drafts. These should not be an issue since drafts need need to be retained.

Issue 3 was raised by Larske at an in person meeting
{F35262617}

IIRC dialog is related to the pop-up about the lawsuit.

Per the OOUI demo setting disabled: true on the button until the sound is recieved would probably be a good first step.

A summary since this was brought to our attention recently:

We got a reply from MPRT. Info forwarded to @Jopparn to make a decision on how to move forwards on this

@Tfellows you mentioned you had contributed to Semantic MediaWiki. Might be worth including a link to those here to establish that you are not new to MediaWiki

@Aklapper Do you know if there is someone else we should ping to move this forwards?

missing messages were of no importance.

Then it should be fine to consider this done and to delet our local MBOX copy

Access settings updated.

Does this task also cover the case where an invalid id is provided and you end up with the following

The only remaining subtask is to publish the report. This is tracked at T276115

When testing moderation for the new group, it appears that emails from super admins are not moderated even if they are not in the group. They show up as normal, approved emails.

Mprt were contacted about two clarifications on May 17. A reminder was sent to them June 1.

I've updated the recommendations in the description (removed the ambiguous "print out exceptionally critical documents").

Opad got back to us. Out of the category of documents that we now store in our Diarium they highlighted the following.

Stockholms stad has replied with their rules for what personnel records get created and when they get purged (gallrad). The records of interns are handled the same as for employees. For "feriearbetande ungdomar" (which we can probably compare to our Prao category) the records are stored separately but purged according to the same rules.

Wrote an e-mail to Opad. If they don't have any knowledge of legal requirements around this then I think it's safe to move forwards with the above recommendation.

This is part of a bigger need for on-/off-boarding lists for board members and other förteoendevalda

@Sebastian_Berlin-WMSE to take a final look at the memo before I publish it

Historically "all" has been a bit ambiguous as a name. maybe just simplify it to kansli-och-styrelse@ or kansli+styrelse@ (with an alias for the names the other way around)

It would be good to have clarity around T207135: Review "rensningsrutin" related to employee and job applicant data since it is now 10 years since the first employee related records were created.

Data requested from Stockholms stad.

We got a GO for our recommendations

In T207135#7789982, @Jopparn wrote:

In T207135#7777127, @Lokal_Profil wrote:

In T207135#6776725, @Lokal_Profil wrote:

The more urgent aspect of this is likely how we deal with corresponding data about:

• Interns (Praktikanter)
• Prao-students

Especially the latter since they are by definition minors at the time.

Still have no info on this nor sure where we could find it =/

My initial thinking is that there likely is no point for us to handle Interns (Praktikanter) differently than paid staffs "anställningsavtal", as a new hire theoretically could be possible. If we later find that this is not the case we can adjust our "rensningsrutin" and remove their documents.

There are some differences since we are legally obliged to keep some info on paid staff whereas I don't believe the same requirements apply to interns. For the actual contract that can probably be saved almost indefinitely but for e.g. evaluations we want to hold on to them for as long as the person is likely to want to use us as a reference and for information on e.g. absences and dietary requirements we probably want to get rid of the information sooner.

@Jopparn @Jenny_Brandt_WMSE I've set a meeting date on 22 June. Details are in the invite

In T256962#6887773, @Lokal_Profil wrote:

• Ensure recipients are made aware of any personal data which gets stored by the system.

I've created a base template Dokumentmall med Integritetspolicylänk with this text. Now we just need to remeber to alwasy use this for any new documents

@Jenny_Brandt_WMSE I assume you are using a template for the autogiro? If so It hasn't been marked as shared? (look in E-arkiv->Mallar) so I cannot add the text to it. The same goes for any other templates in use.

@Jenny_Brandt_WMSE a ping on this question

Draft memo and recommendation available at https://docs.google.com/document/d/1LrTQLfSgDbnawj2AOqvRsWWPHtjc36fmd2VghoYRQUw/edit (and in an e-mail) for @Jopparn to weight in on

Board meeting is June 21st

Next month: T309512: 2022-05 Burnchart update and financial report

• Ensure publication of economic reports per schedule

This awaits final updates by OPAD to 2021/2022 bookkeeping records as relates to funds transferred between the years.

• Reconciliations and updates of project pages

This will be left out for this quarter as project details had not yet been finalised