== Program timeline ==
(As per https://www.outreachy.org/apply/project-selection/)
| Aug. 28, 2020 at 4pm UTC | Initial applications open
| Aug. 31, 2020, 4 p.m. UTC | #OutreachyChat on Twitter
| Sept. 20, 2020 at 4pm UTC | Initial application deadline
| Oct. 1, 2020 | Project list finalized
| Oct. 1, 2020 to Oct. 31, 2020 | Contribute to projects
| Oct. 31, 2020 at 4pm UTC | Final application deadline
| Nov. 23, 2020 at 4pm UTC | Accepted interns announced
| Dec. 1, 2020 to March 2, 2021 | Internships period
== Administrator ToDos ==
==== Before the application open ====
[X] Share with Outreachy organizers our new plan, seek permission to start recruiting projects early and ideas for venues to promote the projects to potential candidates (in August).
[X] Recruit one or two organization administrators. @Pavithraes & @Gopavasanth
[X] Sign up as a mentoring organization on Outreachy's website. Indicate funding amount (for 6 interns).
[X] Set up a Round 21 page on MediaWiki.org.
[X] Create a Outreachy-Round-21 project tag on Phabricator.
[ ] Recruit ideas for projects and mentors.
[ ] Early-heads up and a reminder email (with a month’s gap) for a call for projects. Besides existing content, highlight why the focus on data science and engineering projects only, what that entails, how would it benefit Wikimedia and future interns.
[ ] Possible venues:
[X] Wikitech-l https://lists.wikimedia.org/pipermail/wikitech-l/2020-August/093759.html
[X] Wikimedia-l https://lists.wikimedia.org/pipermail/wikimedia-l/2020-August/095498.html
[X] Wikidata-I https://lists.wikimedia.org/mailman/listinfo/wikidata-l
[X] Wikimedia Foundation Optional mailing list
[X] Wikimedia Foundation and Wikimedia Deutschland Product and Tech team managers (Birgit led this conversation)
[X] Telegram channels https://t.me/wmhack/11307 and https://t.me/WikimediaGeneral/20837
[ ] Newsletters (Wikimedia Technical Community) (Newsletter will go out in October, so we can't post there)
[ ] Maybe Twitter/ Facebook (wikimediatech, Wikmedia)
[ ] Forward the message to:
[ ] WMF’s Product Analytics team (mostly), Analytics , Fundraising operations, Scoring & Research, and a new small team in Product focusing on user data.
[ ] WMDE (only has one data analyst), Wikidata team.
[ ] Organize a training session for all new mentors.
[ ] Get mentors to submit their project proposal on Outreachy's website.
[X] Zulip chat stream setup.
==== After the application open ====
[ ] Promote Wikimedia's participation in Outreachy.
[X] Share an invitation to apply to Outreachy with Wikimedia on these channels. Besides existing content, highlight there Round 21 focuses on data-science projects, what they are about, and required skillset. https://www.facebook.com/groups/995474220466742/permalink/3836155623065240/
[ ] Ask WMF folks to spread the message in the women in tech or LGBTQ channels they are part of.
[ ] Global Facebook group “Beginning Data Science, Analytics, Machine Learning, Data Mining, R, Python” with 80k+ members. Share the post with #DataScience hashtag.
[ ] Set up a meeting with WMF Analytics and/or T&C teams to learn about venues where a data science related WMF job opening was shared in the past.
[x] Participate in the Outreachy Twitter chat.
==== Selection phase ====
[ ] Start an email thread with mentors and faciliate the selection process.
[ ] Send accepted participants a congratulations email and instructions to join Zulip, community building, etc.
[ ] Send rejected participants an email with opportunities to stay involved.
[ ] Update the event wiki with necessary information (accepted candidates, next steps, etc).
==== During the program ====
[ ] Remind students to continue working on projects and write reports.
[ ] Host three sessions for interns: opening, middle, closing. Allow space for peer-to-peer sharing.
[ ] Outreachy contract renewal.
==== Wrap-up ====
[ ] Write a blog post sharing lessons learned.
[ ] Archive the workboards on Phabricator.