Change Details

Per GDPR we need explicit consent for under-aged (<13) members. We currently require date of birth on our membership forms which is the only source for determining this. We need to establish a routine for ([[ https://docs.google.com/document/d/1xxvWlMkCTXLV-C5mDODVI5x_2T1D0Hj3dr2ar9u6aH8/edit# | ongoing here ]]) * Identifying any under-aged members in our membership system ** A one-off check is needed for all imported members ** Can either be checked continuously or as part of a routine whenever a new member signs up * Contacting and collecting the parental consents ** For this we need to {T195237} * Registering the received consent in Zynatic ** Ideally the signed consents are hosted on our nextcloud and Zynatic contains a reference to the relevant document. ** The same solution is ideally used for members who sign up on our paper forms and give their (general) consent there A **policy decision** on how we deal with members who have not filled in a birth date (or filled in date which we could not reasonably assume to be true). ({T189097})

Per GDPR we need explicit consent for under-aged (<13) members. We currently require date of birth on our membership forms which is the only source for determining this. We need to establish a routine for ([[ https://docs.google.com/document/d/1xxvWlMkCTXLV-C5mDODVI5x_2T1D0Hj3dr2ar9u6aH8/edit# | ongoing here ]]) * Identifying any under-aged members in our membership system ** A one-off check is needed for all imported members ** Can either be checked continuously or as part of a routine whenever a new member signs up * Contacting and collecting the parental consents ** For this we need to {T195237} * Registering the received consent in Zynatic ** Ideally the signed consents are hosted on our nextcloud and Zynatic contains a reference to the relevant document. ** The same solution is ideally used for members who sign up on our paper forms and give their (general) consent there A **policy decision** on how we deal with members who have not filled in a birth date (or filled in date which we could not reasonably assume to be true). ({T189097}) ---- TODOs based on 2021-03-17 meeting 8in Swedish) [] Skapa följebrev till medgivande (som går ut till vårdnadshavare) [X] Identifiera plats på wikin där den ska publiceras: [[ https://se.wikimedia.org/wiki/Medlemskap/Hantering_av_medlemmar_som_%C3%A4r_yngre_%C3%A4n_13_%C3%A5r | Medlemskap/Hantering av medlemmar som är yngre än 13 år ]] [X] Lägg till referens i Rensningsrutin samt loggdokumentet [X] Fundera på om [[ https://se.wikimedia.org/wiki/Integritetspolicy/Registerf%C3%B6rteckning_och_rensningsrutiner | Integritetspolicy/Registerförteckning och rensningsrutiner ]] måste ha en not om rensade medgivande [] Lägg till referens i Orgassistentdokument [X] Kolla vad som finns i Ekonomi > [Aktuellt år] > Ekonomi > Medlemmar > Medlemsarkiv idag [X] Dokumentera sökningar [] Publicera på wikin [X] Förtydliga att medlemskapsavgift återbetalas ( i rutinen nedan) [] Skapa en brevmall där man meddelar att medlemskapaet avslutas att medlem är välkommen när hen är 13 [] Gör en not i [[ https://se.wikimedia.org/wiki/Medlemskap/Avsluta_medlemskap | Medlemskap/Avsluta medlemskap ]]

Per GDPR we need explicit consent for under-aged (<13) members. We currently require date of birth on our membership forms which is the only source for determining this. We need to establish a routine for ([[ https://docs.google.com/document/d/1xxvWlMkCTXLV-C5mDODVI5x_2T1D0Hj3dr2ar9u6aH8/edit# | ongoing here ]]) * Identifying any under-aged members in our membership system ** A one-off check is needed for all imported members ** Can either be checked continuously or as part of a routine whenever a new member signs up * Contacting and collecting the parental consents ** For this we need to {T195237} * Registering the received consent in Zynatic ** Ideally the signed consents are hosted on our nextcloud and Zynatic contains a reference to the relevant document. ** The same solution is ideally used for members who sign up on our paper forms and give their (general) consent there A **policy decision** on how we deal with members who have not filled in a birth date (or filled in date which we could not reasonably assume to be true). ({T189097}) ---- TODOs based on 2021-03-17 meeting 8in Swedish) [] Skapa följebrev till medgivande (som går ut till vårdnadshavare) [X] Identifiera plats på wikin där den ska publiceras: [[ https://se.wikimedia.org/wiki/Medlemskap/Hantering_av_medlemmar_som_%C3%A4r_yngre_%C3%A4n_13_%C3%A5r | Medlemskap/Hantering av medlemmar som är yngre än 13 år ]] [X] Lägg till referens i Rensningsrutin samt loggdokumentet [X] Fundera på om [[ https://se.wikimedia.org/wiki/Integritetspolicy/Registerf%C3%B6rteckning_och_rensningsrutiner | Integritetspolicy/Registerförteckning och rensningsrutiner ]] måste ha en not om rensade medgivande [] Lägg till referens i Orgassistentdokument [X] Kolla vad som finns i Ekonomi > [Aktuellt år] > Ekonomi > Medlemmar > Medlemsarkiv idag [X] Dokumentera sökningar [] Publicera på wikin [X] Förtydliga att medlemskapsavgift återbetalas ( i rutinen nedan) [] Skapa en brevmall där man meddelar att medlemskapaet avslutas att medlem är välkommen när hen är 13 [] Gör en not i [[ https://se.wikimedia.org/wiki/Medlemskap/Avsluta_medlemskap | Medlemskap/Avsluta medlemskap ]]