Hi @hdothiduc :)**The Wikimania Technical event ecosystem**
- What are the things everyone in the project should know?
-- As an example, let's say 2020 wikimania will be in Bangkok Thailand? The wikimania event will include a two day pre-conference hackathon (Wednesday and Thursday) and a three day main conference (Friday - Sunday). During the week leading up to Wikimania we would like to host multiple technical meetups, sprints and trainings in the region of the world. We would work with our existing technical communities in the region, existing open events such as FOSSAsia, and meetup.com opensource technical meetup groups. These will be small events (15 - 70 attendees, averaging 50), mostly low budget, mostly pretty informal, mostly 1 day (full day or evening, or morning) with the possibility of multi day.
-- Additionally, in order to create a pipeline of newcomers coming into wikimania we will attempt to fund around 2 participants from each meetup to attend wikimania hackathon and wikimania if our on-the-ground-wikimedians identify anyone who is promising. Additionally we would bring 2-4 promising newcomers from any other technical event throughout the year (wikimedia hackathon or hackstorm for example).
We are just here at our events team offsite and could really use some help coming up with a visualization for around an events ecosystem for Wikimania-- Additioanlly some of these regional meetups should be in locations where participants in the region may have visa problems getting into the wikimania location.
I have some whiteboard sketches that I will email you directly of this all as wellThe visualization should include timeline, geography, event size, and event purpose /participants.
**What is the problem?**--- **Event**: Wikimedia Hackathon ->SEAsial Technical Meetup(s) -> SEAsia Wikimania Hackathon -> SE ASia Wikimania
--- **Timeline**: Spring -> the week before Wikimania -> Wikimania preconference (Wed & Thursday) -> wikimania (Fri - Sun)
The Wikimania Technical event ecosystem is a pretty simple concept but it is actually quite challenging to explain.--- **Geography**: somewhere else in the world -> multiple locations in the region of wikimania -> Bangkok -> Bangkok
--- **Event size**: 250 -> 50 people at each -> 400 people -> 1500 people
--- **Event purpose** (who does it support?): support current community + newcomers -> newcomer support & onboarding -> technical and editing communities engaging, newcomers, In order to present this idea clearly and widely we need a clear visualization of our pilot plan / proposal.
**How can we help you?**current technical community -> all wikimedians and newcomers
**Project details**
- What do you want to achieve (goals)?
-- Visualization of this plan
- Who is your target audience (be specific)?
first internal to WMF folks and the eventually this will go on our event team page on meta
- How do you want your audience to feel?
Some of @hdothiduc 's time to look at our sketches,-- excited. understand the plan,Should be cool to see the event eco-system and good use of resources by having the same people attend multiple events the one region of the world.
-- Clear that we would be having a bigger impact on the region. and create a visually appealingWe can focus the small events to the specific needs and simple representation ofrequests of the communities as the ideay need.
**- What does success look like?**medium do you have in mind and how do you want to distribute it?
Visual representation of the idea. This should be approved by the events team (with any edits of changes needed) and then uploaded to commons in a few formats that can be usable in presentations, emails, and wikipages.-- image on commons that can be used on wikis and slideshows
**What is your deadline?**- Do you already have an idea of what you need to roll out your project? If so, please check all that apply (i.e. [x]):
-- [] Blog
-- [x] Page on wiki
-- [] Social media
-- [x] Email or MassMessage
-- [x] Presentation
-- [] Video
As with everything ASAP (sorry!) because of the annual planning and budgeting deadlines - however we can get in the cue with your current tasks and would like to hear back from you around what is reasonable and possible as a turn around time.
**General overview of the visualization **-- [] Infographic
-- [] Diagram
-- [] Art piece
-- [] Other: _______
-- [] I don’t know
As an example, let's say 2020 wikimania will be in Bangkok Thailand? The wikimania event will include a two day pre-conference hackathon (Wednesday and Thursday) and a three day main conference (Friday - Sunday). During the week leading up to Wikimania we would like to host multiple technical meetups, sprints and trainings in the region of the world. We would work with our existing technical communities in the region, existing open events such as FOSSAsia, and meetup.com opensource technical meetup groups. These will be small events (15 - 70 attendees, averaging 50), mostly low budget, mostly pretty informal, mostly 1 day (full day or evening, or morning) with the possibility of multi day.
Additionally, in order to create a pipeline of newcomers coming into wikimania we will attempt to fund around 2 participants from each meetup to attend wikimania hackathon and wikimania if our on-the-ground-wikimedians identify anyone who is promising.- How are you measuring your success (key performance indicators)?
-- The idea would clearly be understood quickly
- What organizational goal is this linked to? Additionally we would bring 2-4 promising newcomers from any other technical event throughout the year (wikimedia hackathon or hackstorm for example).
Additioanlly some of these regional meetups should be in locations where participants in the region may have visa problems getting into the wikimania location.
The visualization should include timeline, geography, event siz(please link to current Annual Plan details)
-- Newcomers (CE)
-- Events (Core, and event purpose /participants.CE)
**Event**: Wikimedia Hackathon ->SEAsial Technical Meetup(s) -> SEAsia Wikimania Hackathon -> SE ASia Wikimania
**Timeline**: Spring -> the week before Wikimania -> Wikimania preconference (Wed & Thursday) -> wikimania (Fri - Sun)- When is this due?
**Geography**: somewhere else in the world -> multiple locations in the region of wikimania -> Bangkok -> Bangkok-- Planning: _______
**Event size**: 250 -> 50 people at each -> 400 people -> 1500 people-- Production: _______
**Event purpose** (who does it support?): support current community + newcomers -> newcomer support & onboarding -> technical and editing communities engaging, newcomers, current technical community -> all wikimedians and newcomers-- Launch: _______
--- (see above message)
- Please provide additional context & direction:
-- Previous attempts: images attached to last message in this task
-- Relevant visual material: images attached to last message in this task
-- Existing ideas: "
- Who is leading this project on your team?
-- Rachel Farrand, Events Program Manager, rfarrand@wikimedia.org