### Outreachy Program Timeline
Mediawiki: https://www.mediawiki.org/wiki/Outreachy/Round_29
Outreachy: https://www.outreachy.org/apply/project-selection/
| Aug. 21, 2024 at 4pm UTC | Initial application deadline
| Sept. 6, 2024 at 4pm UTC| Deadline for communities to sign up to mentor
| Sept. 11, 2024 at 4pm UTC |Deadline for mentors to subject project descriptions
| Oct. 1 - Oct 29, 2024| Contribution period
| Oct. 29, 2024 at 4pm UTC| Final application deadline
| Nov. 7, 2024| Intern selection deadline
| Nov. 26, 2024 at 4pm UTC| Accepted Interns are publicly announced on https://www.outreachy.org/alums/
| Dec. 9, 2024 to March 7, 2025 | Internships period
### Administrator ToDos
#### Before the application open
[ ] Recruit one or two organization administrators.
[x] Sign up as a mentoring organization on Outreachy's website.
[x] Set up a [[ https://www.mediawiki.org/wiki/Outreachy/Round_29 | Round 29 ]] page on MediaWiki.org.
[x] Zulip chat stream setup (outreachy29).
[ ] Create a private stream on Zulip for mentors where they can ask each other questions about the program.
[ ] Create a Outreachy-Round-29 project tag on Phabricator.
[ ] Recruit ideas for projects and mentors.
[ ] Call for projects announcement
[ ] Possible venues:
[ ] Wikitech-l
[ ] Wikimedia-l
[ ] Wikidata-I
[ ] cloud@lists.wikimedia.org
[ ] Wikimedia Foundation Optional mailing list
[ ] Telegram channels https://t.me/wmhack/11307 and https://t.me/WikimediaGeneral/20837
[ ] Newsletters (Wikimedia Technical Community)
[ ] X (Twitter: wikimediatech, Wikimedia) / Facebook
[ ] [[https://en.wikipedia.org/wiki/Wikipedia:Discord|English Wikimedia Discord]] `#technical` channel
[ ] Get mentors to submit their project proposal on [[ https://www.outreachy.org/communities/cfp/wikimedia | Outreachy's website ]].
#### After the applications open
[ ] Promote Wikimedia's participation in Outreachy
[ ] Participate in the Outreachy Zulip chat
#### Selection phase
[ ] Start an email thread with mentors and facilitate the selection process
[ ] Send accepted participants a congratulations email and instructions to join Zulip, community building, etc.
[ ] Send rejected participants an email with opportunities to stay involved.
[ ] Update the program page on MediaWiki with necessary information (accepted candidates, next steps, etc)
#### During the program
[ ] Remind students to continue working on projects and write reports.
[ ] Host three sessions for interns to allow space for peer-to-peer sharing.
[ ] Opening / Welcome
[ ] Middle
[ ] Closing
[ ] Outreachy contract renewal.
[ ] Ask a tech admin in WMF to provide latest doc for generating contract request
[ ] Provide relevant info in the contract doc
[ ] Ask tech admin to enter it in Coupa for legal review
[ ] In the meantime obtain invoice from SFC
[ ] Add finance members to the Coupa request to review it and make payment
[ ] Organize a check-in session for mentors
[ ] Publish monthly highlights [[ https://www.mediawiki.org/wiki/Google_Summer_of_Code_2024_and_Outreachy_Round_28/Monthly_Highlights/June_2024 | sample ]]
#### After the program
[ ] Optional: Host a project showcase
[ ] Write a blog post sharing lessons learned
[ ] Archive the work boards on Phabricator
[ ] Update wiki pages https://www.mediawiki.org/wiki/Outreachy/Past_projects, https://www.mediawiki.org/wiki/Google_Summer_of_Code/Past_projects