```
===Check info@wikimedia.se===
* delete spam
* answer e-mails that are within your area of expertise
* forward e-mails you can't answer to someone who can
====E-mails received this week====
*
===Mail management===
* open mail
* send mail when needed
* buy new stamps when needed
====Mail received this week====
*
====Mail sent this week====
*
===Membership management===
* send invoices to new members
* follow up information about possible new members and donation from Opad
* send reminders for unpaid invoices
* remove old unpaid invoices
===Document registration===
====Collect documents====
- print e-mails
- collect physical documents
====Add documents to register====
- create an entry for each document in [[https://se.wikimedia.org/wiki/Diarium/2019| the register]]
- write the log number on each document
====Scan and save digital documents====
- scan the documents
- [[ https://se.wikimedia.org/wiki/Diarium#Namngivningskonvention| Name ]] the documents
- save the documents in the correct folders
====Put the physical documents in a binder====
- put the physical documents in the correct binder
===Invoices, receipts and other documents for accounting===
====Collect documents====
- open mail
- print digital invoices and receipts
- get documents from the internal mail box
====Prepare documents====
- stamp documents with arrival date
- stamp invoices and vouchers with attest stamp
- check documents for discrepancies and sort them out
====Allocate costs====
- write project and account on the documents
- ask executive director to attest documents with signature (or, if the expenses are the executive director's, ask the treasurer)
====Save and send====
- scan the documents
- save the scanned documents in the Nextcloud folder Ekonomi
- send the physical documents to the accounting office
```