Change Details

===Check info@wikimedia.se=== * delete spam * answer e-mails that are within your area of expertise * forward e-mails you can't answer to someone who can ===Mail management=== * open mail * send mail when needed * buy new stamps when needed ===Check received payments=== * login to Swedbank and export lists of received payments from Swish and Bankgiro * register membership fees in the membership management system, update the list with the verification number * add information about the other payments to the lists and send to the accounting bureau * use the lists to send thank you notices for donations ===Membership management=== * add new members who have received an invoiced to [[ https://docs.google.com/spreadsheets/d/1EN21oTFWwhbtjW5QumUz-CF0o6ll8tT2zcV55yb6zoo/edit#gid=0 | the log with invoiced members ]] * check the log with invoiced members * send reminders for unpaid invoices * call persons whose reminder payment day has passed * remove members who have not paid after being reminded * check Swish logg and Paypal logg, and contact members who might need an invoice ===Document registration=== ====Collect documents==== - print e-mails - collect physical documents ====Add documents to register==== - create an entry for each document in [[https://se.wikimedia.org/wiki/Diarium/2019| the register]] - write the log number on each document ====Scan and save digital documents==== - scan the documents - [[ https://se.wikimedia.org/wiki/Diarium#Namngivningskonvention| name ]] the documents - save the documents in the correct folders ====Put the physical documents in a binder==== - put the physical documents in the correct binder ===Invoices, receipts and other documents for accounting=== ====Collect documents==== - open mail - print digital invoices and receipts - get documents from the internal mail box ====Prepare documents==== - stamp documents with arrival date - stamp invoices and vouchers with attest stamp - check documents for discrepancies and sort them out ====Allocate costs==== - write project and account on the documents - ask executive director to attest documents with signature (or, if the expenses are the executive director's, ask the treasurer) ====Save and send==== - scan the documents - save the scanned documents in the Nextcloud folder Ekonomi - send the physical documents to the accounting office

===Check info@wikimedia.se 1,5 h=== * delete spam * answer e-mails that are within your area of expertise * forward e-mails you can't answer to someone who can ===Mail management, 1 h=== * open mail * send mail when needed * buy new stamps when needed ===Check received payments 1 h=== * login to Swedbank and export lists of received payments from Swish and Bankgiro * register membership fees in the membership management system, update the list with the verification number * add information about the other payments to the lists and send to the accounting bureau * use the lists to send thank you notices for donations ===Membership management 1 h=== * add new members who have received an invoiced to [[ https://docs.google.com/spreadsheets/d/1EN21oTFWwhbtjW5QumUz-CF0o6ll8tT2zcV55yb6zoo/edit#gid=0 | the log with invoiced members ]] * check the log with invoiced members * send reminders for unpaid invoices * call persons whose reminder payment day has passed * remove members who have not paid after being reminded * check Swish logg and Paypal logg, and contact members who might need an invoice ===Document registration 1 h=== ====Collect documents==== - print e-mails - collect physical documents ====Add documents to register==== - create an entry for each document in [[https://se.wikimedia.org/wiki/Diarium/2019| the register]] - write the log number on each document ====Scan and save digital documents==== - scan the documents - [[ https://se.wikimedia.org/wiki/Diarium#Namngivningskonvention| name ]] the documents - save the documents in the correct folders ====Put the physical documents in a binder==== - put the physical documents in the correct binder ===Invoices, receipts and other documents for accounting 4 h=== ====Collect documents==== - open mail - print digital invoices and receipts - get documents from the internal mail box ====Prepare documents ==== - stamp documents with arrival date - stamp invoices and vouchers with attest stamp - check documents for discrepancies and sort them out ====Allocate costs==== - write project and account on the documents - ask executive director to attest documents with signature (or, if the expenses are the executive director's, ask the treasurer) ====Save and send==== - scan the documents - save the scanned documents in the Nextcloud folder Ekonomi - send the physical documents to the accounting office

===Check info@wikimedia.se 1,5 h=== * delete spam * answer e-mails that are within your area of expertise * forward e-mails you can't answer to someone who can ===Mail management, 1 h=== * open mail * send mail when needed * buy new stamps when needed ===Check received payments 1 h=== * login to Swedbank and export lists of received payments from Swish and Bankgiro * register membership fees in the membership management system, update the list with the verification number * add information about the other payments to the lists and send to the accounting bureau * use the lists to send thank you notices for donations ===Membership management 1 h=== * add new members who have received an invoiced to [[ https://docs.google.com/spreadsheets/d/1EN21oTFWwhbtjW5QumUz-CF0o6ll8tT2zcV55yb6zoo/edit#gid=0 | the log with invoiced members ]] * check the log with invoiced members * send reminders for unpaid invoices * call persons whose reminder payment day has passed * remove members who have not paid after being reminded * check Swish logg and Paypal logg, and contact members who might need an invoice ===Document registration 1 h=== ====Collect documents==== - print e-mails - collect physical documents ====Add documents to register==== - create an entry for each document in [[https://se.wikimedia.org/wiki/Diarium/2019| the register]] - write the log number on each document ====Scan and save digital documents==== - scan the documents - [[ https://se.wikimedia.org/wiki/Diarium#Namngivningskonvention| name ]] the documents - save the documents in the correct folders ====Put the physical documents in a binder==== - put the physical documents in the correct binder ===Invoices, receipts and other documents for accounting 4 h=== ====Collect documents==== - open mail - print digital invoices and receipts - get documents from the internal mail box ====Prepare documents ==== - stamp documents with arrival date - stamp invoices and vouchers with attest stamp - check documents for discrepancies and sort them out ====Allocate costs==== - write project and account on the documents - ask executive director to attest documents with signature (or, if the expenses are the executive director's, ask the treasurer) ====Save and send==== - scan the documents - save the scanned documents in the Nextcloud folder Ekonomi - send the physical documents to the accounting office