Checklist
Before the meet
- Gather and review agenda items
- Recruit facilitators
- Finalize a date and time
- Pick a communication medium for the meeting
- Add details on a wiki page and setup a process for attendees to express interest in joining
- Add details about the meeting in the quarterly newsletter
- Promote the meeting and share reminders via mailing lists and other relevant venues
- Add on Diff calendar https://diff.wikimedia.org/event/first-language-community-meeting/
- Telegram channels - Wikimedia Announcements, Wikimedia Diversity Hub, Wikimedia Language engineering, Participants WCI 2023, Wikimedia Hackathon, Wikidata.
- Mailing lists - Wikitech-l, Wikimedia-l, Wikidata-l, Cloud-l
- Fill out the translation & interpretation support request form (staff access only)
During the meet
- Begin meeting facilitation with a quick introduction round
- Take notes (attendees joined, discussion topics, resources shared)
- Record the meeting; let participants be aware before starting the recording
- Share with all attendees the link to join the Telegram chat for follow-up conversations
After the meet
- Add the meeting recording & notes document link on the wiki page