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Add footer text to emails from organizers
Closed, ResolvedPublic2 Estimated Story Points

Description

Background: Right now, if someone gets an email via the Email Participants feature, they do not receive information on the origin of the email. This makes the message seem a bit cryptic, unless the organizer goes out of the way to provide a lot of contextual information in the email. Therefore, we would like to improve the situation by providing the following information to participants who receive emails from organizers: that they are receiving an email about an event, the name of the event, and the username of the organizer who is sending the message

Acceptance Criteria:

  • Add footer text to organizer emails, which states the following:

"This email was sent by [username of sender] to [username of recipient], a registered participant of the following event: [link to event page]. If you reply to this email, your email will be sent directly to the original sender, revealing your email address to them.
To manage email preferences for [username of sender]‬ please visit <https://meta.wikimedia.org/wiki/Special:Mute/[username of sender]>."

Visual example (screenshot of footer text from an email sent via 'Email this user'):

Screenshot 2024-01-31 at 2.44.41 PM.png (462×1 px, 90 KB)

Event Timeline

ifried renamed this task from Provide information on origin of email for participants to Add footer text to emails from organizers.Oct 10 2023, 3:30 PM
ifried updated the task description. (Show Details)
ifried updated the task description. (Show Details)

Hello, @gonyeahialam! Can we get a mockup of this change? This work is high-priority, so it would be great if you could develop a mockup once you are back in the office. Thanks!

Change 997447 had a related patch set uploaded (by Daimona Eaytoy; author: Daimona Eaytoy):

[mediawiki/extensions/CampaignEvents@master] Add footer to organizer emails

https://gerrit.wikimedia.org/r/997447

Change 997447 merged by jenkins-bot:

[mediawiki/extensions/CampaignEvents@master] Add footer to organizer emails

https://gerrit.wikimedia.org/r/997447

@Daimona, the AC has been updated to remove "as."

Change 999905 had a related patch set uploaded (by Daimona Eaytoy; author: Daimona Eaytoy):

[mediawiki/extensions/CampaignEvents@master] Reduce ambiguity of email footer

https://gerrit.wikimedia.org/r/999905

Change 999905 merged by jenkins-bot:

[mediawiki/extensions/CampaignEvents@master] Reduce ambiguity of email footer

https://gerrit.wikimedia.org/r/999905

vaughnwalters subscribed.

The url for the link to the event is missing the https and this messes up the formatting (sometimes it displays as a link, sometimes it doesn't) @Daimona

gmailyahooproton
Screenshot 2024-02-20 at 2.47.36 PM.png (776×2 px, 169 KB)
Screenshot 2024-02-20 at 2.27.04 PM.png (904×1 px, 199 KB)
Screenshot 2024-02-20 at 2.46.56 PM.png (1×2 px, 249 KB)

also note that the copy is slightly different from the AC. We should either change the copy or the AC.

AC:
To manage email preferences for [username of sender]‬ please visit <https://meta.wikimedia.org/wiki/Special:Mute/[username of sender]>.

Build:
To manage email preferences for user [username of sender]‬‬, please visit the following URL: https://test.wikipedia.org/wiki/Special:Mute/[username of sender]

Change 1005166 had a related patch set uploaded (by Daimona Eaytoy; author: Daimona Eaytoy):

[mediawiki/extensions/CampaignEvents@master] Use canonical links in organizer email footer

https://gerrit.wikimedia.org/r/1005166

The url for the link to the event is missing the https and this messes up the formatting (sometimes it displays as a link, sometimes it doesn't) @Daimona

Whoops, made a patch for that.

also note that the copy is slightly different from the AC. We should either change the copy or the AC.

AC:
To manage email preferences for [username of sender]‬ please visit <https://meta.wikimedia.org/wiki/Special:Mute/[username of sender]>.

Build:
To manage email preferences for user [username of sender]‬‬, please visit the following URL: https://test.wikipedia.org/wiki/Special:Mute/[username of sender]

Good point. I didn't really pay attention to this because we're just reusing the same message used by the EmailUser functionality. I believe this is a question for @ifried, but I'd like us to keep using the standard message here.

Change #1005166 merged by jenkins-bot:

[mediawiki/extensions/CampaignEvents@master] Use canonical links in organizer email footer

https://gerrit.wikimedia.org/r/1005166

The url for the link to the event is missing the https and this messes up the formatting (sometimes it displays as a link, sometimes it doesn't) @Daimona

Whoops, made a patch for that.

✅ Fixed

also note that the copy is slightly different from the AC. We should either change the copy or the AC.

AC:
To manage email preferences for [username of sender]‬ please visit <https://meta.wikimedia.org/wiki/Special:Mute/[username of sender]>.

Build:
To manage email preferences for user [username of sender]‬‬, please visit the following URL: https://test.wikipedia.org/wiki/Special:Mute/[username of sender]

Good point. I didn't really pay attention to this because we're just reusing the same message used by the EmailUser functionality. I believe this is a question for @ifried, but I'd like us to keep using the standard message here.

Checking in with @ifried about the copy here - if we should use what is in the AC or if we are okay to keep the messaging in the build the same as the EmailUser functionality? If so, then this ticket can go to product sign off.

Thanks for flagging this! We should go with the standardized copy.

Thanks for flagging this! We should go with the standardized copy.

Okay great, since we are using standard copy instead of AC and everything else looks good, I am sending this to product sign off.

I have tested this, and the email footer is now displaying in emails sent from organizers, so I am marking this as Done.