Organize two-day offsite meeting for alignment between WMSE, WMF and WMDE teams
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	• SandraF_WMF
	Sep 24 2019, 5:41 PM

Description

On Wed, Oct 23, and Thu, Oct 24, the two days before WikidataCon, team members from WMSE, WMF (GLAM and Product teams) and WMDE will gather to scope and collaborate on the WMSE-Tools-for-Partnerships-2019-Blueprinting project.

Organize the two-day offsite meeting - one 'small team' meeting day (Oct 23) to cowork, and one large 10-person scoping and collaboration day (Oct 24).
Hold the offsite
Report on the outcomes

Event Timeline

• SandraF_WMF created this task.Sep 24 2019, 5:41 PM

Restricted Application added a subscriber: Aklapper. · View Herald TranscriptSep 24 2019, 5:41 PM

• SandraF_WMF triaged this task as Medium priority.Sep 24 2019, 5:42 PM

The offsite was held and fruitful! Currently summarizing.

And here's a very brief report of what we discussed together during the offsite.

Functionalities considered in (full) scope (smaller team brainstorm, Oct 23)

Local batch upload of files
Remote batch upload of files
Extract and present statistics
Data roundtripping and synchronization
Connections with external data
Collections portals
Alternative, topic-specific content display
Encouraging re-use of materials
Code libraries and toolkits
Microcontributions and gamification

Floating to the top in terms of impact, (less problematic) interdependencies:

Batch data contributions and maintenance
- Note: Wikidata focuses on reuse and maintenance, not import
Statistics / dashboards (but: interdependent on analytics infrastructure)
Toolkits (but: interdependent on generic APIs (legacy code))
We also talked about a staging area for GLAM content

Problem spaces: topics floating to the top as a result of a 'problem trees' exercise:

Uploading process is too hard
Contributors don't know that content exists or can't find it
Too few people enrich
Value is not visible enough
Many works in heritage collections are not digitized (but: this probably needs to be a localized activity)

Insights from a 'Pre Mortem' exercise:

Good things we want to happen and encourage:

Regional hubs supporting GLAM-Wiki
Institutional networks and funders provide ongoing financial support

Bad things we don't want to happen:

Building waterfall things, not shipping code, more duct tape solutions (5 dots)
- Mitigate by: Product Management! Owners: @DannyH , @Lokal_Profil
  - Scoping
  - Prioritization
  - Risk management
  - Cost
  - Iteration
  - Timeboxing
Too much high level planning, no focus. (4 dots)
- Mitigate by: concrete deadlines, holding each other accountable. Owners: @SandraF_WMF : Gantt charting with @Fjalapeno , @DannyH
WMF flip-flops. (3 dots)
- Mitigate by: continuity written in contract. Owners: @DannyH , @BVershbow_WMF

Offsite concluded, now on to next steps.

• SandraF_WMF moved this task from In progress to Done on the WMSE-Tools-for-Partnerships-2019-Blueprinting board.Nov 11 2019, 2:41 PM

Organize two-day offsite meeting for alignment between WMSE, WMF and WMDE teamsClosed, ResolvedPublicActions