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Determine reporting frequency, responsibility and format
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Description

Check our application to see how frequent our reports to PTS are. Based on this determine how often we should do proper internal reporting.

For the past projects we had monthly(?) internal reports which in turn were used for the monthly scorecards(?) and as a basis for the Phase reports.

In addition to setting a schedule we should appoint a contact person in each partner organisation with reasonability to ensure their contribution to the initial reports (and for any additional information requested as part of the Phase report).

We should also fix the format of any reports.

Also set up tasks and calendar reminders for the Phase reports

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Lokal_Profil created this task.Sep 12 2019, 2:54 PM
Lokal_Profil updated the task description. (Show Details)Sep 12 2019, 2:56 PM
Lokal_Profil added a comment.Sep 17 2019, 6:48 PM

Finally got the document which lays out the details for this. It arrived last week and can be found here

Lokal_Profil added a comment.Sep 19 2019, 10:38 AM

A suggestion should be ready for T233294: Initialisation meetup / Uppstartsmöte with project partners

Lokal_Profil moved this task from 📥 Backlog to 📆 This week on the User-LokalProfil board.Oct 4 2019, 7:02 AM
Lokal_Profil claimed this task.Oct 7 2019, 7:58 AM

The current contract and application does not mention the scorecard, thus the only official reports going to PTS will be the End-of-phase reports.

That said it is beneficial to keep constructing internal monthly reports, in part because these lay the basis for the Phase reports, in part because this makes internal reporting delays less crucial, and lastly because it allows us to spot issues earlier on within the phase, while there is still a chance to do something about it

Lokal_Profil renamed this task from Determine reporting frequency and responsibility to Determine reporting frequency, responsibility and format.Oct 7 2019, 12:19 PM
Lokal_Profil added a parent task: T234815: Hold Initialisation meetup / Uppstartsmöte with project partners.
Lokal_Profil updated the task description. (Show Details)
Lokal_Profil moved this task from Backlog to In progress on the WMSE-Wikispeech-Speech-Data-Collector-2019 board.Oct 7 2019, 1:39 PM
Lokal_Profil added a comment.Oct 10 2019, 2:57 PM

A format (same as the one from last time) is available here. 20th of each month was set as the reporting date (with variation possible around end-of-phase report).

Left to do:

  • Specify responsible person for internal coordination
  • Set up calendar reminders
  • Set up tasks (for the first X ones)
Lokal_Profil added a comment.Oct 17 2019, 7:07 AM

Left to do:

  • Set up calendar reminders
  • Set up tasks (for the first X ones)
Lokal_Profil added a comment.Nov 25 2019, 11:47 AM

Suggested task structure

Monthly report

  • AC Sent out report reminder
  • Text entries
    • WMSE
    • STTS
    • KTH
  • Financial entries
    • WMSE
    • STTS
    • KTH
  • Looked through by AC
Lokal_Profil added a project: Wikispeech-Jobrunner.Nov 28 2019, 9:18 AM
Lokal_Profil moved this task from Incoming to Proposed for next sprint on the Wikispeech-Jobrunner board.
Lokal_Profil moved this task from Proposed for next sprint to Sprint on the Wikispeech-Jobrunner board.Nov 28 2019, 1:36 PM
Lokal_Profil edited projects, added Wikispeech-Jobrunner (Sprint); removed Wikispeech-Jobrunner.
Lokal_Profil moved this task from Backlog to In progress on the Wikispeech-Jobrunner (Sprint) board.Nov 28 2019, 1:39 PM
Lokal_Profil moved this task from 📆 This week to ☑️ Done on the User-LokalProfil board.Dec 4 2019, 10:17 AM
In T232752#5583018, @Lokal_Profil wrote:

Left to do:

  • Set up calendar reminders

Done. This sends a notification 5 days in advance which will be the trigger for adding a new entry to the document and to send out the request for info to partners

  • Set up tasks (for the first X ones)

This will only be done for the first one (T239790: Create January 2020 monthly Wikispeech report). The task structure was refined when creating that one.

Lokal_Profil moved this task from In progress to Done on the WMSE-Wikispeech-Speech-Data-Collector-2019 board.Dec 4 2019, 10:18 AM
Lokal_Profil moved this task from In progress to Done on the Wikispeech-Jobrunner (Sprint) board.
Sebastian_Berlin-WMSE closed this task as Resolved.Dec 12 2019, 3:52 PM
Sebastian_Berlin-WMSE moved this task from Backlog to Done on the User-Sebastian_Berlin-WMSE board.Dec 12 2019, 4:16 PM
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