More about these programs

Outreachy: https://www.mediawiki.org/wiki/Outreachy/Round_26
GSoC: https://www.mediawiki.org/wiki/Google_Summer_of_Code/2023

Timeline

Outreachy: https://www.outreachy.org/apply/project-selection/
GSoC: https://developers.google.com/open-source/gsoc/timeline

TODO

Before the program starts

• Recruit organization administrators @Gopavasanth @Soda
• Setup Zulip chat stream for GSoC 2023 and Outreachy Round 26
• Set up a GSoC 2023 and Outreachy Round 26 page on MediaWiki.org
• Create a Google-Summer-of-Code-2023 & Outreachy-Round-26 project tag on Phabricator
• Sign up as a mentoring organization on Google Summer of Code and Outreachy's website
• Recruit ideas for projects and mentors. Call for projects announcement in the following possible venues:
  • Wikitech-l
  • Wikimedia-l
  • Wikidata-I
  • Wikimedia Foundation Optional mailing list
  • Telegram channels https://t.me/wmhack/11307 and https://t.me/WikimediaGeneral/20837
  • Newsletters (Wikimedia Technical Community)
  • Maybe Twitter/ Facebook (wikimediatech, Wikimedia)
  • English Wikimedia Discord #technical channel
• Get mentors to submit their project proposal on Outreachy's website.
• Create a private stream on Zulip for mentors where they can ask each other questions about the program.

After the applications open

• Promote Wikimedia's participation in GSoC and Outreachy
• Optional: Participate in the Outreachy Twitter chat

After the application deadline

• Start an email thread with mentors and facilitate the selection process

After the results are announced

• Send accepted participants a congratulations email and instructions to join Zulip, community building, etc.
• Send rejected participants an email with opportunities to stay involved Notified on Phabricator tickets.
• Update the program page on MediaWiki with necessary information (accepted candidates, next steps, etc)
• Organize a welcome call for mentors and interns

During the program

• Remind students to continue working on projects and write reports.
• Host three sessions for interns to allow space for peer-to-peer sharing.
  • Opening
  • Middle
  • Closing
• Outreachy contract renewal.
  • Ask a tech admin in WMF to provide latest doc for generating contract request
  • Provide relevant info in the contract doc
  • Ask tech admin to enter it in Coupa for legal review
  • In the meantime obtain invoice from SFC
  • Add finance members to the Coupa request to review it and make payment
• Organize a check-in session for mentors

After the program

• Host a project showcase
• Write a blog post / Announce results on mailing lists
• Archive the workboards on Phabricator
• Update wiki pages https://www.mediawiki.org/wiki/Outreachy/Past_projects, https://www.mediawiki.org/wiki/Google_Summer_of_Code/Past_projects
• Participate in the GSoC mentor summit