Maniphest T352543

Review and select submissions for research track
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	MGerlach
	Dec 1 2023, 2:59 PM

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Description

Select accepted submissions. As an example from 2023: https://wikiworkshop.org/2023/#papers

Create review form
Assign papers to reviewers
Send email with review assignments
Chase missing reviews (send reminders etc)
Make decisions on accept/reject for submissions
Send email with decision to authors and next steps

Details

Other Assignee: Ptbeytia

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		Status	Subtype	Assigned	Task
		Open		KinneretG	T340599 Organize Wiki Workshop 2024 (June 20th)
		Resolved		KinneretG	T356020 Wiki Workshop 2024 - Q3
		Open		MGerlach	T355729 Organize the Research track - Wiki Workshop 2024
		Resolved		MGerlach	T352543 Review and select submissions for research track

Event Timeline

MGerlach created this task.Dec 1 2023, 2:59 PM

MGerlach moved this task from FY2023-24-Research-October-December to Staged on the Research board.Dec 1 2023, 3:11 PM

MGerlach edited projects, added Research; removed Research (FY2023-24-Research-October-December).

MGerlach moved this task from Staged to FY2023-24-Research-April-June on the Research board.Jan 10 2024, 8:07 AM

MGerlach edited projects, added Research (FY2023-24-Research-April-June); removed Research.

leila added a parent task: T355729: Organize the Research track - Wiki Workshop 2024.Jan 24 2024, 1:12 AM

leila removed a parent task: T349771: Wiki Workshop 2024 - tracks, recruiting, launch.Jan 24 2024, 1:15 AM

MGerlach updated Other Assignee, added: Ptbeytia.Jan 26 2024, 9:19 AM

weekly update:

added review form to OpenReview (thanks @KinneretG for helping with that)
preparing communication with PC members for bidding and review assignments

weekly update:

checked the review form
testing the bidding interface for reviewers and prepared upcoming comms with PC members
monitoring submissions (deadline next week) and answering questions by authors

weekly update:

submission deadline passed: we received 50 submissions
reviewer bidding is ongoing until end of this week
next step: finalizing review assignment early next week

MGerlach updated the task description. (Show Details)May 3 2024, 1:45 PM

weekly update:

finalized assignment of reviewers to papers. mainly relied on bids from reviewers (90% entered their bids) with some manual adjustments
sent review assignments to reviewers (deadline is May 20)

weekly update

Sending reminders to reviewers
Made sure we have 3 emergency reviewers available for short-notice reviews during next week
Drafted decision emails
Preparing decision stage (to be completed next week)

weekly udpate:

made decisions about all submissions
will be sending out notifications to authors next week (May 27)

MGerlach mentioned this in T361947: Evaluate simplification in multilingual setting.Fri, May 24, 3:54 PM

MGerlach mentioned this in T361944: Orphan articles as reading recommendations .

FInal update:

send notifications to authors
website will be updated with accepted extended abstracts and the members of the program committee
also send thank-you email to reviewers and inviting them to register to attend the event