In T193250#4164005, @Lokal_Profil wrote:

I've asked WMF about the source files for their roll-up (banner).

@Claudia.Garad might also have a copy (or know who has one) of that pattern from the Wikimedia Hackathon 2017 roll-up.

Some general remarks to @Katherine-WMF input: We fully agree and we did some extensive research on how to empower and enable newcomers in general and female newcomers in particular (benchmarking with other hackathons etc.). We found that the mentoring system where the mentors prepare a poject to work on with their mentees in advance of the hackathon is very powerful as it provides a chance for everyone to present something on the last day and go home with the feeling that they achieved and contributed something. More information on our plans here: https://www.mediawiki.org/wiki/Wikimedia_Hackathon_2017/Register_and_Attend#Mentoring_program

In T133261#3034292, @Tobias1984 wrote:

It might be helpful if we had a dedicated person for these issues, that can also be contacted privately and also during the event.

@josephine_l Sorry that your question has been sitting around for so long. Maybe @Annemarie.Buchmann knows more about that?

In T133261#3047696, @Whatamidoing-WMF wrote:

This event is in Vienna. Would it be helpful to have German-to-English and English-to-German translators for any sessions or announcements? Most educated people who speak German natively have learned English, but at the end of a long day, or if you're still in school – or if neither of those are your native language – then the opportunity to choose the language that you're listening to might make you feel more welcome and be more productive.

In T133261#3045510, @Rfarrand wrote:

Would you like to own it @Claudia.Garad ? :)

Wonderful news! Thank you for your trust - we will do our best to host a great hackathon. Happy to catch up in Jerusalem for a first planning meeting

Hi Rachel - I will ask JUFA for a blueprint. The biggest room (rooms Flamenco/Foxtrott joint) can host up to 300 people and we can convert those afterwards to the main hacking aereas, but people can also sit in the main plaza / foyer which is really nice, with a lot of daylight and at the same floor/level. In addition there are four more rooms.
Our main issues with JUFA during the Wikisource Conference were that they failed to give English translations for the food and some confusion/mistakes in the biling process for the rooms. The first issue can be easily adressed by doing the translation ourselves. The second issue means we need to keep good track of everything and have some strict process concerning the booking process. Otherwise I don't see major problems yet, but I'm happy to check if cou tell which problems /shortcomings were problematic at other venues in the past.

We plan to provide three meals a day for our guests (plus snacks for in between) and public transportation for either the whole time of the event (unlimited trips) or at least for all the necessary trips (arrival, social program, departure) - it depends on the outcome of the negotiations with the public transport services. So: Yes, a trip with zero additional costs should be possible.

I think there will be cheaper flights between SFR and VIE closer to the event. I traveled to SFR in February this year for around 900 USD.