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Maniphest T151178

Record which users have active accounts with which partners
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Description

As far as I understand we don't currently have a direct record of which partners/collections a user has access to. This is information that will be necessary if we are to process renewals through the platform, as well as for future proxy access.

The platform should automatically record which users were accepted for access, perhaps with a designated expiry date (defaulting to one year from acceptance, but ideally customisable by coordinators). We should also be able to add these manually (ideally by giving a list of usernames, or this is going to take some time!)

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StatusSubtypeAssignedTask
 Resolvedjsn.shermanT147434 Version 1.5: Beta fixes
 ResolvedSamwalton9-WMFT151177 Migrate users from signup sheets to the Library Card Platform
 ResolvedThatAndromedaT150496 Add support for renewing accounts
 ResolvedThatAndromedaT147443 Add a status parameter for Partners (Available, Waitlist, Not available)
 ResolvedThatAndromedaT155257 Add status icon to Browse Partners page for Available/Waitlist
 DuplicateNoneT159627 Allow users to see which partners they have approved/sent access to
 Resolvedjsn.shermanT160198 Batch load existing users
 ResolvedSamwalton9-WMFT151179 Collate existing access data ready for migration
 Resolvedjsn.shermanT150006 Improve behaviour of Special Requirements and Terms of Use fields
 ResolvedSamwalton9-WMFT163643 Create an editnotice for partner pages on Wikipedia directing people to the platform
 ResolvedSamwalton9-WMFT164859 Remove access from old signup sheets
 InvalidNoneT152299 Collect interface translations for all relevant languages
 Resolvedjsn.shermanT150013 Reword new partner message
 ResolvedSamwalton9-WMFT160173 Decide on a list of tags, and tag all partners
 DeclinedNoneT150322 Require confirmation for duplicate applications
 ResolvedSamwalton9-WMFT160191 Simplify and reduce interface text where possible
 Invalidjsn.shermanT162477 Decide on process for adding descriptions to Translatewiki
 Resolvedjsn.shermanT162479 Set up Library Card platform on Translatewiki.net
 ResolvedSamwalton9-WMFT168955 Add translator comments to all strings for translation
 Resolvedjsn.shermanT178785 email notifications aren't properly localized
 Resolvedjsn.shermanT177841 Translated text in the "log in" button is cut off
 Resolvedjsn.shermanT179819 support hundreds of languages, not just a handful
 Resolvedjsn.shermanT147465 RTL-compatible styling for the Library Card tool
 Declinedjsn.shermanT161168 Timeline approvals
 Resolvedjsn.shermanT160172 Allow Send data to partners page text to be customisable.
 Resolvedjsn.shermanT164855 Allow coordinators to see a list of active users with their details for each partner
 Resolvedjsn.shermanT165518 Add link to Library-Card-Platform Phabricator project for providing feedback or raising issues
 Resolvedjsn.shermanT163580 Allow translation of collections
 Resolvedjsn.shermanT162730 Improve partner alignment on Browse Partners page
 Resolvedjsn.shermanT158426 Fix metric on partner pages for number of accepted applicants
 Resolvedjsn.shermanT162723 Improve size behaviour of images on Browse Partners page
 Resolvedjsn.shermanT147446 Add 404 page
 Resolvedjsn.shermanT163670 If not logged in, users clicking a link they're not allowed to view should be asked to log in
 Resolvedjsn.shermanT167194 Split authentication and authorization errors
 Resolvedjsn.shermanT169525 Emails to users should address them with their username, not their ID
 ResolvedSamwalton9-WMFT158427 After filtering applications, clicking to another page resets the filter
 Duplicatejsn.shermanT151180 Allow users to see which partners they have access to
 ResolvedThatAndromedaT151178 Record which users have active accounts with which partners

Event Timeline

Samwalton9-WMF renamed this task from Include knowledge of which users have active accounts with which partners to Record which users have active accounts with which partners.Nov 20 2016, 11:41 PM
Samwalton9-WMF created this task.
Samwalton9-WMF added a subtask: T150496: Add support for renewing accounts.
Samwalton9-WMF removed a parent task: T151177: Migrate users from signup sheets to the Library Card Platform.
Samwalton9-WMF removed a subtask: T150496: Add support for renewing accounts.
Samwalton9-WMF added a subtask: T150496: Add support for renewing accounts.Nov 20 2016, 11:43 PM
Samwalton9-WMF removed a subtask: T150496: Add support for renewing accounts.
Samwalton9-WMF added a parent task: T150496: Add support for renewing accounts.
Samwalton9-WMF updated the task description. (Show Details)Nov 20 2016, 11:46 PM
Samwalton9-WMF added a parent task: T151180: Allow users to see which partners they have access to.Nov 21 2016, 12:08 AM
ThatAndromeda added a comment.Nov 23 2016, 1:46 AM

We do actually record this already, including an expiry date that defaults to one year but can be customized through the admin interface. We don't *do* anything on the front end with the data, but we do record it.

I think you could add these manually also through the following process:

  • At /admin, create a new Application
  • Set the partner and editor to match reality
  • Ignore all the optional fields
  • Set the Application status to SENT
  • Set date_closed and days_open to something logical and earliest_expiry_date to whatever you believe to be correct

Obviously that's going to be time-consuming, though, if you have a lot of existing access grants. If you want a more ergonomic process, please open a separate issue for the data migration and let's talk there about what exactly it requires and what information exactly needs to be migrated.

ThatAndromeda closed this task as Resolved.Nov 23 2016, 1:46 AM
Samwalton9-WMF added a comment.Nov 23 2016, 10:20 AM

Ah, I see. I was expecting to find a list in the Users area of the admin interface, but I see now that the data is held under the application. Thanks!

Samwalton9-WMF edited projects, added Library-Card-Platform; removed The-Wikipedia-Library.May 16 2017, 6:12 PM
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