[Tracking] GDPR/Privacy at WMSE
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	Lokal_Profil
	Jan 22 2018, 11:24 AM

Description

This task used to be dedicated to the pre-25 May 2018 work to make WMSE GDPR compliant but has been expanded to serve as tracking task for any new (or old) tasks related to GDPR/Privacy issues where routines/documentation need to be created or updated.

Note that tasks related to individual action (performing the yearly purge, following up on a data breach or a data deletion request) should not use this as a tracking task. The focus on this tracking task are issues where we as an organisation need to develop.

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Status	Assigned	Task
Open	None	T185470 [Tracking] GDPR/Privacy at WMSE
Resolved	Lokal_Profil	T185474 Ensure GDPR compatibility of Zynatic and our use of it
Resolved	None	T189094 Sign personuppgiftsbiträdesavtal with Zynatic
Resolved	Jopparn	T189097 Policy for members lacking essential information or consents
Resolved	Lokal_Profil	T194017 Send out call for giving consent in Zynatic
Open	None	T189098 Create routine for ensuring parental consent for underaged members
Resolved	Lokal_Profil	T194033 Get parental consent for underaged members
Resolved	Lokal_Profil	T195237 Create parental consent form
Resolved	None	T189296 Enable 2FA in Zynatic
Resolved	Jopparn	T190305 Routine for cancelled memberships
Open	None	T186805 Investigate Dashboard GDPR compatability
Resolved	Jopparn	T187788 Policy for @wikimedia.se e-mail addresses
Resolved	Lokal_Profil	T187787 Set up function mail address for tech
Resolved	Lokal_Profil	T189102 Sign personuppgiftsbiträdesavtal with Opad
Declined	None	T189180 Sign personuppgiftsbiträdesavtal with Tranås resebyrå
Resolved	Evelina-Bang-WMSE	T189188 Sign personuppgiftsbiträdesavtal with Bahnhof
Resolved	Lokal_Profil	T189469 Investigate personuppgiftsbiträdesavtal with Fortnox
Resolved	None	T192556 Inventory of FSdata and Glesys
Resolved	Sebastian_Berlin-WMSE	T207172 Create inventory document for technical systems
Declined	None	T194022 Investigate OTRS - GDPR compatibility
Resolved	Jopparn	T194235 Sign personuppgiftsbiträdesavtal with GleSYS
Resolved	Jopparn	T195234 Move files to Nextcloud
Resolved	Jopparn	T194619 Suggestions for Nextcloud file structure
Resolved	Lokal_Profil	T198060 Create Privacy page for Wikimini
Open	None	T207800 Create a template consent for participations at events
Open	None	T207135 Review "rensningsrutin" related to employee and job applicant data
Resolved	None	T231868 Write a text and rensningsrutin for volunteers
Resolved	Lokal_Profil	T231324 Add rensningsrutin for donation information
Open	None	T230863 Review what personal information WMSE gathers from members
Open	None	T205430 Investigate GDPR related searches of GSuite dump
Resolved	Evelina-Bang-WMSE	T225490 Add newsletter and Mailchimp to our Privacy policy (incl. subpages)
Resolved	Lokal_Profil	T232202 Update rensingsrutin for Press
Resolved	Eric_Luth_WMSE	T244247 Update the privacy policy with a section about volunteers
Resolved	Eric_Luth_WMSE	T244248 Develop a consent text for volunteers
Resolved	Eric_Luth_WMSE	T244249 Develop a rensningsrutin for volunteers
Resolved	Lokal_Profil	T247819 Create data purge instructions for Volontärregister
Resolved	Eric_Luth_WMSE	T244250 Describe purpose of volunteer register
Open	None	T244251 Clarify routines for event invitations
Open	None	T246448 Describe a clear routine for handling of volunteer data
Resolved	Lokal_Profil	T259334 Update Privacy policy
Open	None	T232441 Clarify policy on family memberships
Resolved	Lokal_Profil	T256962 Add Scrive to Privacy documentation
Resolved	Lokal_Profil	T303815 Determine suitable data retention for Scrive
Resolved	Lokal_Profil	T341867 Create basic categories for Scrive documents and document how each of these should be archived
Declined	Lokal_Profil	T265343 Disable Kund for time registering
Open	None	T287489 GDPR document for staff hiring ("Personuppgiftspolicy – Behandling av anställdas personuppgifter")
Open	None	T323500 Look over routine for handling Id-dokuments linked to the technology pool
Resolved	Lokal_Profil	T342522 Activate retention plan for signed Scrive documents
Open	None	T346203 Mötesplats OER site reports cookie compliance issues

Event Timeline

Lokal_Profil created this task.Jan 22 2018, 11:24 AM

Lokal_Profil added a subtask: T185474: Ensure GDPR compatibility of Zynatic and our use of it.Jan 22 2018, 11:32 AM

I've added more of you to this one as I'm sure this is something which will involve tasks by each of us.

Lokal_Profil added a project: Tracking-Neverending.Feb 1 2018, 2:02 PM

Not Tracking-Neverending per its definition as it has an ending. Maybe Epic or Goal though?

Lokal_Profil added a subtask: T187788: Policy for @wikimedia.se e-mail addresses.Feb 20 2018, 3:06 PM

Lokal_Profil added a subtask: T189102: Sign personuppgiftsbiträdesavtal with Opad.Mar 7 2018, 10:44 AM

Lokal_Profil added a subtask: T189180: Sign personuppgiftsbiträdesavtal with Tranås resebyrå.Mar 8 2018, 8:04 AM

Lokal_Profil added a subtask: T189188: Sign personuppgiftsbiträdesavtal with Bahnhof.Mar 8 2018, 9:47 AM

Lokal_Profil moved this task from 📥 Backlog to 👁 Watching on the User-LokalProfil board.Mar 9 2018, 8:27 AM

Lokal_Profil edited projects, added WMSE-Organisational-Development-2018; removed WMSE.Mar 12 2018, 11:32 AM

Lokal_Profil moved this task from Backlog to Blocked on the WMSE-Organisational-Development-2018 board.

Lokal_Profil added a subtask: T189469: Investigate personuppgiftsbiträdesavtal with Fortnox.Mar 12 2018, 11:50 AM

Lokal_Profil closed subtask T189469: Investigate personuppgiftsbiträdesavtal with Fortnox as Resolved.Apr 6 2018, 7:15 AM

Lokal_Profil added a subscriber: Historiker.

Lokal_Profil closed subtask T189180: Sign personuppgiftsbiträdesavtal with Tranås resebyrå as Declined.Apr 10 2018, 6:12 AM

Jopparn updated the task description. (Show Details)Apr 18 2018, 3:48 PM

Lokal_Profil added a subtask: T192556: Inventory of FSdata and Glesys.Apr 19 2018, 2:56 PM

Lokal_Profil added a subtask: T194235: Sign personuppgiftsbiträdesavtal with GleSYS.May 9 2018, 6:38 AM

JeanFred subscribed.May 22 2018, 9:22 AM

Lokal_Profil closed subtask T194235: Sign personuppgiftsbiträdesavtal with GleSYS as Resolved.May 25 2018, 10:03 AM

Jopparn closed subtask T195234: Move files to Nextcloud as Resolved.May 25 2018, 4:26 PM

Evelina-Bang-WMSE closed subtask T189102: Sign personuppgiftsbiträdesavtal with Opad as Resolved.Jun 7 2018, 1:14 PM

Lokal_Profil closed subtask T194022: Investigate OTRS - GDPR compatibility as Declined.Jun 28 2018, 8:15 AM

• Vvjjkkii reopened subtask T195234: Move files to Nextcloud as Open.Jul 1 2018, 1:08 AM

• Vvjjkkii reopened subtask T194235: Sign personuppgiftsbiträdesavtal with GleSYS as Open.Jul 1 2018, 1:11 AM

• Vvjjkkii reopened subtask T194022: Investigate OTRS - GDPR compatibility as Open.

CommunityTechBot closed subtask T194235: Sign personuppgiftsbiträdesavtal with GleSYS as Resolved.Jul 1 2018, 3:05 PM

CommunityTechBot closed subtask T195234: Move files to Nextcloud as Resolved.Jul 1 2018, 4:32 PM

CommunityTechBot closed subtask T194022: Investigate OTRS - GDPR compatibility as Declined.Jul 2 2018, 4:22 PM

Lokal_Profil moved this task from Blocked to GDPR preparations on the WMSE-Organisational-Development-2018 board.Jul 3 2018, 1:17 PM

Lokal_Profil edited projects, added WMSE-Organisational-Development-2018 (GDPR preparations); removed WMSE-Organisational-Development-2018.

Lokal_Profil moved this task from Backlog to Blocked on the WMSE-Organisational-Development-2018 (GDPR preparations) board.

Sebastian_Berlin-WMSE closed subtask T192556: Inventory of FSdata and Glesys as Resolved.Oct 29 2018, 8:51 AM

Jopparn edited projects, added WMSE-Organisational-Development-2019; removed WMSE-Organisational-Development-2018 (GDPR preparations).Jan 29 2019, 9:21 AM

Jopparn moved this task from Backlog to Blocked on the WMSE-Organisational-Development-2019 board.

Jopparn closed subtask T187788: Policy for @wikimedia.se e-mail addresses as Resolved.May 13 2019, 1:25 PM

Lokal_Profil closed subtask T189188: Sign personuppgiftsbiträdesavtal with Bahnhof as Resolved.Jul 12 2019, 8:38 AM

Lokal_Profil added a subtask: T207135: Review "rensningsrutin" related to employee and job applicant data.Sep 6 2019, 8:12 AM

Lokal_Profil added a subtask: T231868: Write a text and rensningsrutin for volunteers.

Lokal_Profil added a subtask: T231324: Add rensningsrutin for donation information.

Lokal_Profil added a subtask: T230863: Review what personal information WMSE gathers from members.Sep 6 2019, 8:15 AM

Lokal_Profil renamed this task from [Tracking] GDPR preparation at WMSE to [Tracking] GDPR/Privacy at WMSE.Sep 6 2019, 8:21 AM

Lokal_Profil added a project: Tracking-Neverending.

Lokal_Profil updated the task description. (Show Details)

Lokal_Profil added a subtask: T205430: Investigate GDPR related searches of GSuite dump.

Lokal_Profil added a subtask: T225490: Add newsletter and Mailchimp to our Privacy policy (incl. subpages).

Lokal_Profil closed subtask T225490: Add newsletter and Mailchimp to our Privacy policy (incl. subpages) as Resolved.Sep 30 2019, 10:43 AM

Jopparn closed subtask T232202: Update rensingsrutin for Press as Resolved.Dec 2 2019, 10:03 AM

Sebastian_Berlin-WMSE edited projects, added WMSE-Organisational-Development-2020; removed WMSE-Organisational-Development-2019.Jan 16 2020, 2:39 PM

Sebastian_Berlin-WMSE moved this task from Backlog to Blocked on the WMSE-Organisational-Development-2020 board.

Eric_Luth_WMSE closed subtask T231868: Write a text and rensningsrutin for volunteers as Resolved.Feb 11 2020, 4:16 PM

Lokal_Profil added a subtask: T244247: Update the privacy policy with a section about volunteers.Feb 28 2020, 1:57 PM

Sebastian_Berlin-WMSE removed a project: User-Sebastian_Berlin-WMSE.Mar 10 2020, 12:01 PM

Jopparn closed subtask T244247: Update the privacy policy with a section about volunteers as Resolved.Apr 6 2020, 8:45 AM

Jopparn added a subtask: T259334: Update Privacy policy.Aug 9 2020, 8:11 AM

Jopparn added a subtask: T232441: Clarify policy on family memberships.

Lokal_Profil added a subtask: T256962: Add Scrive to Privacy documentation.Aug 10 2020, 1:08 PM

Lokal_Profil closed subtask T259334: Update Privacy policy as Resolved.Sep 18 2020, 6:07 AM

Lokal_Profil added a subtask: T265343: Disable Kund for time registering.Oct 13 2020, 10:52 AM

Lokal_Profil closed subtask T231324: Add rensningsrutin for donation information as Resolved.Dec 14 2020, 12:06 PM

Jopparn edited projects, added WMSE-Organisational-Development-2021; removed WMSE-Organisational-Development-2020.Jan 13 2021, 7:32 AM

Jopparn moved this task from Backlog to Blocked on the WMSE-Organisational-Development-2021 board.

Jopparn removed a subscriber: Evelina-Bang-WMSE.

Lokal_Profil closed subtask T185474: Ensure GDPR compatibility of Zynatic and our use of it as Resolved.Feb 24 2021, 11:41 PM

Lokal_Profil closed subtask T265343: Disable Kund for time registering as Declined.Mar 2 2021, 10:07 AM

This is not neverending by definition; removing tag.

In T185470#7500586, @Aklapper wrote:

This is not neverending by definition; removing tag.

Could you please clarify how you mean? We will continue to work on ensuring compliance with GDPR and on ensuring privacy in our organization's work. This is intended to continue as long as the organization/legislation stays in place. As such it was our interpretation that the task fits the description for a "Tag for marking tasks which will never be "fixed"". Thanks

@Jopparn: Ah, sorry - it looked to me that this can be declared resolved once all subtasks are resolved.
If this is really a "neverending" categorization of work, then it should preferably be a (sub)project instead.

Jopparn edited projects, added WMSE-Organisational-Development-2022; removed WMSE-Organisational-Development-2021.Feb 6 2022, 9:42 PM

Lokal_Profil added a subtask: T323500: Look over routine for handling Id-dokuments linked to the technology pool.Nov 21 2022, 2:26 PM

Jopparn edited projects, added WMSE-Development-of-the-association-2023; removed WMSE-Organisational-Development-2022.May 30 2023, 8:34 AM

Lokal_Profil closed subtask T256962: Add Scrive to Privacy documentation as Resolved.Sep 8 2023, 9:24 AM

Lokal_Profil closed subtask T342522: Activate retention plan for signed Scrive documents as Resolved.Feb 8 2024, 8:05 AM

Jopparn edited projects, added WMSE-Development-of-the-association-2024; removed WMSE-Development-of-the-association-2023.Jun 23 2024, 6:10 PM

Jopparn removed subscribers: • AxelPettersson_WMSE, • SaraMortsell.

Lokal_Profil closed subtask T198060: Create Privacy page for Wikimini as Resolved.Sep 9 2024, 9:01 AM